Coordinator - Accounts Payable

AICPA; Selangor; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

An accounting association located in Malaysia is looking for a dedicated individual to handle vendor and employee payment processing. The role involves overseeing invoices and ensuring compliance with financial policies while supporting audits and reporting requirements. The ideal candidate should have a diploma in Accounting or Finance and up to 2 years of experience. This position offers a hybrid work schedule and comes with various benefits, including healthcare and professional development opportunities.

Benefits

Healthcare

Retirement

Annual leave

Parental leave

Employee assistance program

Wellness supports

Learning opportunities

Qualifications

• Diploma in Accounting or Finance related field.
• Up to 2 years’ experience.

Responsibilities

• Ensure accurate processing of vendor and employee payments.
• Oversee invoice processing and payment runs.
• Reconcile corporate card transactions and claims.
• Assist in resolving AP inquiries and service requests.

Education

Diploma in Accounting or Finance related field

Job description

About the Role

You will ensure accurate processing of vendor and employee payments for the Association. You will oversee invoice processing, payment runs, reconciliations, vendor inquiries across the US, UK, Europe, APAC, and Africa, and support month‑end closing activities, reporting and audit requirements to maintain compliance and operational efficiency. You will report to the Associate Manager – Accounts Payable as an individual contributor and use a hybrid work schedule.

Responsibilities

• Receive vendor invoices, record details and post them into the accounting system for further processing.
• Review incoming invoices to confirm purchase order support or identify exceptions, and route them through the correct workflow.
• Perform three‑way matching by comparing invoices against purchase orders and receiving documentation to ensure accuracy before approval.
• Check and resolve common issues in invoices, payments, and reimbursements, making corrections while following policies.
• Review expense reports for completeness and accuracy; verify compliance with expense policies and ensure expenditures fall within approved guidelines.
• Reconcile corporate card or Concur transactions with submitted claims.
• Archive full supporting documentation, including receipts, approvals, and notes, in a retrievable format for audit or reference purposes.
• Assist in resolving AP inquiries and service requests from business and customers, including items in team inboxes and the Global Service Desk.
• Communicate with partners regarding transaction progress, cut‑off times, and emerging issues.
• Help update Standard Operating Procedures (SOPs) and identify areas for improvement to increase operational efficiencies; communicate improvements with project and technology partners.
• Support system implementation activity.
• Provide daily, weekly, and monthly status reports.
• Support internal and external audit requests.

Qualifications

• Diploma in Accounting or Finance related field.
• Up to 2 years’ experience.

Benefits & Support

We provide flexibility to help you achieve a good work‑life balance and foster an inclusive environment. Benefit options include healthcare, retirement, annual leave, parental leave, an employee assistance program, and other wellness supports. We also offer learning opportunities to help you reach your full potential and support your continued development.

About Us

At The Association, a Great Place to Work‑Certified company, we transform the accounting and finance profession. We empower accountants to stay relevant and prepare for tomorrow’s challenges through quality education, resources, and training.

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.