Business Support, Administrative Services

JLL; Remote; MYR 20,000 - 100,000; Full time

Job summary

A global real estate services provider is looking for a Facility Administrator to manage finance operations in Petaling Jaya, Malaysia. The role involves handling purchase orders, accruals, and financial reporting, while ensuring compliance with procurement processes. Candidates should have a Bachelor's degree and 2–3 years of relevant experience. Strong analytical and communication skills are required. This role is remote and offers a dynamic team environment.

Qualifications

• 2–3 years of experience in finance operations, procurement, or accounts payable.
• Proficiency in ERP systems and client-specific platforms.
• Excellent communication and stakeholder management abilities.

Responsibilities

• Manage purchase orders, accruals, and invoice processing.
• Coordinate reports for finance functions.
• Ensure compliance with client procurement and payment processes.

Skills

Analytical skills

Organizational skills

Problem-solving skills

Communication skills

Stakeholder management

Education

Bachelor’s degree

Tools

JDE

Corrigo

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility Administrator

Role Summary

The Operations Specialist will be responsible for managing purchase orders, accruals, invoice processing, and financial reporting to support the regional finance function. This role requires strong coordination with site teams, vendors, and adherence to client systems and processes.

Key Responsibilities

• Create JDE/Corrigo purchase orders based on approved budgets and baselines as per site team requests.

• Generate POs for JLL in the client system.

• Support site teams in preparing on-demand Statements of Work (SOW) and track related POs from the client.

• Track client POs and maintain spend trackers against each PO.

• Review and consolidate accrual inputs from all site teams.

• Submit monthly accruals into the JnJ system.

• Support ad-hoc financial reporting requirements.

• Coordinate with site teams to consolidate reports for finance functions.

• Obtain all utility and Lease admin invoices from respective sites and ensure timely payment process in to JnJ system.

• Follow up with vendors to submit invoices for completed work in JDe/Corrigo.

• Coordinate and verify vendor quotes for on-demand services.

• Ensure compliance with client procurement and payment processes.

Qualifications & Skills

• Bachelor’s degree.

• 2–3 years of experience in finance operations, procurement, or accounts payable.

• Proficiency in ERP systems (JDE, Corrigo) and client-specific platforms.

• Strong analytical, organizational, and problem-solving skills.

• Excellent communication and stakeholder management abilities.

Location

Remote –Petaling Jaya, Malaysia

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.