Assistant Manager, People and Culture

The Alice Smith School; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A renowned international school in Malaysia is seeking an Assistant Manager, People & Culture to oversee HR system implementation and recruitment processes. The ideal candidate will have a Bachelor's degree in HR or related fields and 4-5 years of HR operations experience, specifically in system implementation. Responsibilities include managing recruitment, onboarding, and employee records, along with ensuring compliance with hiring standards. The role is pivotal in fostering a diverse and nurturing school community.

Qualifications

• 4-5 years of experience in HR operations, focusing on system implementation.
• Ability to work collaboratively in a diverse team environment.
• Experience in hiring expatriates and understanding relevant Malaysian requirements.

Responsibilities

• Implement HR systems for recruitment, onboarding, and performance reviews.
• Maintain and optimize HR Information System functionalities.
• Develop training materials and conduct workshops for staff.
• Manage end-to-end recruitment processes and ensure compliance with hiring practices.
• Maintain accurate employee records in the HRIS.

Skills

Teamwork

Proficient in Google Suite

HR information systems

Adaptability to new technologies

Education

Bachelor's degree in Human Resources or Business Administration

Tools

HR Information System

Job description

According to the words of our school song: ‘Soon there were two, who were joined by a few’. Alice Smith started a movement with just two people. That single brave act sparked a positive chain reaction. She inspired other families to join her on her journey, creating a nurturing environment for generations of learners and a home away from home for thousands of families.

In that same vein, we keep the Alice Smith spirit alive by building a nurturing community that encourages our students to explore the world with courage, curiosity and compassion.

To build a better world together.

Our purpose is embedded through our three strategic pillars:

Our People

We are a diverse collective of experts and curious minds, working together to push the boundaries of education to lead learning for an ever-changing world.

Our Students

We encourage students to explore different paths with courage and curiosity, in an environment that empowers them to make an impact as their best self.

Our World

We are a supportive, connected community that innovates, explores and learns together.

Job Purpose:

The Assistant Manager, People & Culture, will be responsible for supporting the implementation of HR systems, with a particular focus on recruitment, onboarding, performance reviews, and professional learning processes. This role will oversee system implementation and provide essential administrative and operational support to the People and Culture department. The Assistant Manager will work closely with the Compensation and Benefits team to ensure the timely implementation of all HR operational components within the system. The Assistant Manager will also support the wider operations team on related HR matters.

Duties and Responsibilities:

• Implement a comprehensive HR system that covers recruitment, onboarding, performance review, and professional development.
• Collaborate closely with leaders to maintain, optimise, and enhance the functionality of the HR Information System, providing guidance and support to HR staff members on system usage and best practices.
• Support the development and implementation of the HR System and build policies, procedures that enable a dashboard.
• Developing training materials and support in conducting workshops to the staff and HR staff members during implementation.
• Collaborate closely with the Compensation and Benefit team in monitoring, managing and enhancing the system functionality post implementation.
• Managing end-to-end recruitment processes (job postings, screening, interviews, offers) for all staff
• Ensuring hiring practices are fair, consistent, and aligned with safer recruitment standards.
• Coordinating onboarding logistics and ensuring new staff have a smooth start.
• Preparing onboarding documentation, systems access, induction schedules, and orientation.
• Managing exit procedures including clearance, final payments, and statutory submissions.
• Ensuring all required documents are completed, filed, and compliant.
• Maintaining accurate employee records in the HRIS.
• Managing employment contracts, letters, updates, and revisions.
• Ensuring timely submission of staff movement updates (promotions, transfers, extensions).
• Ensure compliance with Health & Safety regulations, reporting any concerns and taking appropriate action to maintain a safe environment.
• Demonstrate professionalism, cultural sensitivity, collaboration, and a commitment to continuous development.
• Adhere to the school's policies and procedures.

All staff are responsible for ensuring that safeguarding is central to everything we do, adopting a whole-school approach. Please refer to the Safeguarding and Child Protection Policy available on our website.

Safer Recruitment Practices:

As a school with a diverse collective of experts, we uphold recruitment protocols that adhere to the highest possible international standards. We conduct thorough pre-employment checks on candidate references and verify qualifications. If you require further information regarding the School's 'Pre-Appointment Checks,' please liaise with our People and Culture representative, as the process may vary for individuals of different nationalities.

We prioritise the careful scrutiny of checks as they are essential in ensuring a safe and secure environment for our students. By maintaining stringent recruitment practices, we aim to provide a nurturing and protected learning environment for all our students.

The duties and responsibilities of this post may vary from time to time according to the changing demands of the school. This job description may be reviewed at the reasonable discretion of the Head of School and school leadership in the light of those changing requirements and in consultation with the post holder.

Selection Criteria:

Essential:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• At least 4-5 years of experience in HR operations, with a focus on system implementation.
• Demonstrated ability to work in a team
• Proficient in Google doc, sheets, slides and HR information systems
• Have experienced in hiring expatriates in Malaysia and its requirements
• In-depth knowledge of regional and global HR trends and best practices.
• A willingness to learn new technologies and continuously adapt to the changing digital landscape.
• The ability to troubleshoot technical issues and identify innovative solutions using technology.

Desirable:

• Proven track record of successfully implementing HR system.
• Knowledge of Safeguarding of Children on Campus