Administrative Executive

Dr Chong Clinic; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A healthcare clinic in Malaysia seeks an organized administrator to oversee daily office operations. This role includes managing supplies, coordinating schedules, and ensuring effective communication. Ideal candidates will have a Bachelor’s degree in Business Administration, strong multitasking abilities, and proficiency in Microsoft Office Suite. Join a supportive work culture with opportunities for professional growth and make a real impact in the organization.

Benefits

Supportive work culture

Professional development opportunities

Career growth

Qualifications

• Bachelor’s degree in Business Administration or a related field (or equivalent experience).
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Responsibilities

• Oversee daily office operations to ensure a well-organized, efficient, and professional workplace.
• Manage office supplies, facilities, and equipment.
• Handle incoming calls, emails, and correspondence professionally.
• Manage calendars, appointments, and schedules for senior executives.
• Maintain accurate physical and digital records and documents.
• Arrange business travel, including flights and accommodations.
• Assist in tracking expenses, budgets, and financial documentation.
• Support tenancy agreements, licensing requirements, and maintenance contracts.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Microsoft Office Suite

Education

Bachelor’s degree in Business Administration

Job description

Oversee daily office operations to ensure a well-organized, efficient, and professional workplace.

Manage office supplies, facilities, and equipment, including air conditioners, printers, and pantry essentials.

Maintain a clean, welcoming, and productive office environment.

Be the Communication Hub: handle incoming calls, emails, and correspondence with professionalism.

What You’ll Be Doing

🏢 Keep the Office Running Smoothly

• Oversee daily office operations to ensure a well-organized, efficient, and professional workplace.
• Manage office supplies, facilities, and equipment, including air conditioners, printers, and pantry essentials.
• Maintain a clean, welcoming, and productive office environment.

📞 Be the Communication Hub

• Handle incoming calls, emails, and correspondence with professionalism.
• Act as a key point of contact between management, employees, clients, and external partners.

📅 Organize & Coordinate

• Manage calendars, appointments, and schedules for senior executives.
• Coordinate meetings, prepare meeting rooms, and support company events.

📂 Manage Records & Data

• Maintain accurate physical and digital records, documents, and files.
• Perform data entry and support reporting using spreadsheets and internal systems.

✈️ Travel & Logistics Support

• Arrange business travel, including flights, accommodations, and itineraries.

💼 Financial & Vendor Coordination

• Assist in tracking expenses, budgets, and financial documentation.
• Liaise with vendors and service providers for office procurement, maintenance, and services.

📑 Tenancy, Licensing & Compliance

• Support tenancy agreements, licensing requirements, and maintenance contracts.
• Monitor deadlines, renewals, and ensure proper documentation.

📊 Project & Team Support

• Provide administrative support for projects, including coordination, research, and follow-ups.
• Ensure company policies and procedures are followed.

⚡ Problem Solving & Flexibility

• Resolve administrative issues efficiently and professionally.
• Perform ad-hoc duties as assigned by Management.

What We’re Looking For

• Bachelor’s degree in Business Administration or a related field (or equivalent experience).
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate effectively with a team.
• Previous administrative experience is an advantage, but enthusiastic fresh graduates are encouraged to apply.

Why You’ll Love Working With Us

• Supportive and collaborative work culture
• Exposure to diverse administrative and operational functions
• Opportunities for professional development and career growth
• A role where your contributions truly make an impact

Ready to Apply?

If you’re organized, proactive, and ready to take ownership of office operations, we’d love to hear from you!