Account & HR Executive

NOTED ACADEMY Sdn Bhd; Selangor; On-site; MYR 40,000 - 55,000; Full time

Job summary

An educational institution in Malaysia seeks an Account & HR Executive to manage finance, payroll, and human resources operations. The role includes preparing accounts, ensuring accuracy in payroll, and maintaining employee records. Candidates should have a strong understanding of accounting principles and HR practices, as well as the ability to handle confidential information discreetly. Join us to support the organization in its administrative and financial tasks while ensuring smooth business operations.

Qualifications

• Strong understanding of accounting principles and practices.
• Experience in payroll processing and statutory compliance.
• Knowledge of HR policies and Malaysian Employment Act.

Responsibilities

• Prepare and manage monthly accounts and financial records.
• Ensure accurate computation of salaries including statutory deductions.
• Maintain employee records and assist with recruitment coordination.
• Support office operations and handle HR-related inquiries.
• Maintain confidentiality of sensitive employee and financial information.

Skills

Accounting and Finance

Payroll Management

Human Resources Administration

Confidentiality

Office Administration

Job description

The Account & HR Executive is responsible for supporting the organization in areas of finance, administration, and human resource operations to ensure accuracy, compliance, and smooth day-to-day running of the business.

Job Scope – Account & HR Executive

1. Accounting & Finance

• Prepare and manage monthly accounts, invoices, billing and payment records.
• Perform bookkeeping and data entry into accounting systems.
• Monitor account receivables and payables, including issuing invoices and payment reminders.
• Assist with payroll preparation, salary computation, commissions, claims, allowances, and statutory contributions.
• Coordinate with external accountants, auditors, and tax agents when necessary.
• Maintain proper documentation of receipts, petty cash, financial records, and supporting documents.
• Prepare basic financial reports when required (monthly summary, expenditure, etc.).

2. Payroll & Statutory Compliance

• Ensure accurate computation of salaries including EPF, SOCSO, EIS and PCB deductions.
• Submit monthly statutory contributions before deadline.
• Maintain employee payroll records and updating any salary/revision changes.
• Handling staff attendance and leave deductions for payroll calculation.

3. Human Resources Administration

• Maintain employee records, contract files, HR documents, and staff information.
• Prepare employment letters, confirmation letters, renewal contracts and termination letters as instructed.
• Monitor staff attendance, leave applications, medical certificates and punctuality.
• Assist with recruitment coordination including job postings, interview scheduling and candidate follow-up.
• Ensure HR processes comply with the Malaysian Employment Act and internal company policies.

4. Employee Support & Office Administration

• Assist employees on HR-related questions (leave, payroll, statutory matters).
• Coordinate onboarding arrangements for new staff (welcome, documentation, registration).
• Update HR manuals, SOPs, and staff files where required.
• Support office operations including filing, administration and daily documentation.

5. Confidentiality & Professional Conduct

• Maintain strict confidentiality of staff personal data, payroll information and company financial matters at all times.
• Act with professionalism and integrity in all HR and accounting-related matters.