Administrative Assistant jobs in United States

Location: Oxford, UK
Contract: Full-time, Permanent
Salary: Competitive, based on experience

They are a dedicated Special Educational Needs (SEN) Academy in Oxford, committed to providing a nurturing and inclusive environment for children with diverse learning needs. The Academy supports students with a range of SEN, including autism, speech and language difficulties, and social, emotional, and mental health (SEMH) needs.

They are seeking a highly organised, welcoming, and efficient Receptionist/Administrator to join their team. This role is vital in ensuring the smooth running of the Academy office while providing a warm and friendly first point of contact for parents, staff, and visitors.

• Acting as the first point of contact for the academy, greeting visitors and answering queries with professionalism and warmth.
• Managing the academy’s main telephone line and email inbox, ensuring prompt and effective communication.
• Supporting academy administration, including attendance records, student files, and data entry.
• Assisting with safeguarding procedures, including visitor sign-ins and compliance with academy policies.
• Handling correspondence, filing, and general office duties to support the leadership team and teaching staff.
• Coordinating academy events, meetings, and appointments.
• Ordering and managing office supplies to ensure a well-equipped working environment.

• Previous experience in an academy office or administrative role (preferably within an SEN setting).
• Excellent communication and interpersonal skills, with a friendly and approachable manner.
• Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook) and school management systems (e.g., SIMS, Arbor).
• Ability to prioritise tasks, work independently, and remain calm under pressure.
• A proactive and flexible approach, with a keen eye for detail.
• Understanding of safeguarding and confidentiality within a school environment.
• A commitment to inclusion and supporting children with SEN.

• A welcoming and supportive team that values your contribution.
• The opportunity to make a meaningful impact in the lives of children with SEN.
• Professional development and training opportunities.
• A rewarding role in an academy that truly cares about its staff and students.

Please send a copy of your up-to-date CV to ali.aslam@teachingpersonnel.com

All applicants will require the appropriate qualifications and training for this role. Please see the FAQ’s on the Teaching Personnel website for details.