Office Manager / Administration Manager

AWD online; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading charity organization in Glasgow is seeking a Charity Office Manager / Administration Manager to lead administrative operations. The ideal candidate will have prior experience in office management and possess excellent communication skills. Responsibilities include managing office facilities, overseeing compliance, and supporting financial processes. A proactive individual with proficiency in Microsoft Office is required. This role offers a unique opportunity to contribute to meaningful work within the charity sector.

Qualifications

• Previous experience in office management, administration, or a similar role.
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and proactively.

Responsibilities

• Manage office facilities, supplies, and contracts.
• Oversee administrative processes, including record-keeping and compliance.
• Support financial administration, including invoicing and budget tracking.
• Coordinate meetings, events, and communications.
• Manage volunteer and staff logistics, providing administrative support.
• Ensure policies and procedures are up to date and adhered to.
• Act as a point of contact for external stakeholders and ensure excellent service.

Skills

Communication skills

Organisational skills

Time management

Proficiency in Microsoft Office

Tools

Xero

Job description

Job Overview

We have a fantastic new job opportunity for a Charity Office Manager / Administration Manager with excellent communication and interpersonal skills and previous experience in an office management or administrative role.

Working as a Charity Office Manager / Administration Manager you will lead the administrative team, overseeing daily office operations, supporting staff, and developing and maintaining effective administration processes.

As a Charity Office Manager / Administration Manager you will ensure that the office functions efficiently, allowing the team to focus on delivering the company’s mission.

Apply Today

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

Duties

• Manage office facilities, supplies, and contracts
• Oversee administrative processes, including record-keeping and compliance
• Support financial administration, including invoicing and budget tracking
• Coordinate meetings, events, and communications
• Manage volunteer and staff logistics, providing administrative support
• Ensure policies and procedures are up to date and adhered to
• Act as a point of contact for external stakeholders and ensure excellent service

Candidate Requirements

Essential

• Previous experience in office management, administration, or a similar role
• Strong organisational and time management skills
• Excellent communication and interpersonal skillsAbility to work independently and proactively
• Proficiency in Microsoft Office software

Desirable

• Experience working in a charity or non-profit organisation
• Knowledge of fundraising or financial administration
• Understanding of HR and compliance regulations
• Experience in bookkeeping and using financial management systems such as Xero