Office Manager - Full Time or Part Time considered

Leyton; Glasgow; On-site; GBP 30,000 - 35,000; Full time

Job summary

A UK-based company is seeking a proactive and organized Office Manager for their Glasgow office. Responsibilities include managing office supplies and cleanliness, providing tech support for new starters, serving as a point of contact for colleagues, and assisting in event coordination. Ideal candidates will have strong organizational skills, great communication abilities, and a willingness to take initiative. Benefits include a salary range of £30,000 to £35,000, private healthcare, and flexible working options.

Benefits

Private Healthcare

Employee Wellbeing Programme

5% Company Pension matched contribution

Flexible working

Cycle to work scheme

Dental insurance

Reward gateway to additional benefits

Qualifications

• Strong organisational skills and attention to detail.
• A proactive, can-do attitude and willingness to roll up your sleeves.
• Great communication and people skills.
• Ability to build positive relationships with colleagues, suppliers, and building management.
• Confidence managing multiple tasks in a dynamic environment.

Responsibilities

• Manage office supplies and cleanliness.
• Coordinate with Building Management for infrastructure needs.
• Set up equipment for new starters and manage returns.
• Serve as the point of contact for colleagues and visitors.
• Assist in planning office events and initiatives.

Skills

Organisational skills

Communication skills

Relationship building

Attention to detail

Proactive attitude

Job description

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Overview

We're looking for a proactive, organised and people-focused Office Manager to keep our Glasgow office running smoothly and support our Edinburgh hub when needed. If you love creating a welcoming atmosphere, staying on top of the details, and being the go-to person for colleagues and visitors, this could be the perfect fit.

Responsibilities

Office Management

• Manage stationery, snacks and all office sundries
• Oversee cleaning schedules and ensure a consistently tidy workspace
• Arrange weekly office lunches and coordinate fruit, milk and other regular orders
• Process business card requests
• Monitor office sundries budgets
• Organise all Health & Safety, annual/quarterly/monthly office testing
• Meet and greet guests and provide office tours
• Prepare and distribute new starter welcome packs and access cards
• Keep internal documents and logs up to date, including contract notices and access card lists

Facilities

• Partner with Building Management on all office infrastructure needs, from air conditioning to fire safety
• Maintain kitchen facilities and ensure all equipment is in good working order
• Build strong relationships with suppliers and contractors, including managing routine checks (e.g., water testing)
• Coordinate repairs, maintenance and remedial work, ensuring best value and service

Tech Support

• Work with IT to set up equipment for new starters and manage leaver kit returns
• Oversee access card management via our laptop-based system
• Act as first point of contact for any office alarm alerts

Communications

• Serve as a friendly, reliable point of contact for colleagues, visitors and new joiners
• Share clear updates on lunches, maintenance, events and office actions
• Join weekly catch-ups with other office managers to ensure consistency across locations

Events Coordination

• Support senior leaders with planning office socials and our end-of-year celebration
• Assist with logistics for DEIB activities and other office initiatives

Qualifications

• Strong organisational skills and attention to detail
• A proactive, can-do attitude and willingness to roll up your sleeves
• Great communication and people skills
• Ability to build positive relationships with colleagues, suppliers and building management
• Confidence managing multiple tasks in a dynamic environment

Package

We understand the importance of life outside of work, and our benefits package reflects this;

• Salary: £30,000 - £35,000 (Pro-rata for part-time)
• Private Healthcare
• Employee Wellbeing Programme to support physical and mental health
• 5% Company Pension matched contribution
• Flexible working
• Cycle to work scheme
• Dental insurance
• Reward gateway to additional benefits and savings on gym memberships, holidays and more