Administrative Assistant jobs in United Kingdom

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Closing date: 28 December 2025

An exciting opportunity has arisen for an enthusiastic, motivated, and professional individual to join our busy, friendly department.

You will be working in the materials management team ensuring that our wards have the goods they need to provide care to patients.

You will be the focal point for supplier and customer enquiries, therefore you need to demonstrate excellent customer service and communication skills, and be comfortable with a high level of telephone work within an open plan environment.

We are looking for a team player with a customer‑focused approach.

You will have experience placing or processing orders using a system, or experience of stock control. You should have good communication skills, be well‑organised, have good attention to detail, be comfortable using Excel and keen to learn more.

Previous experience of working within procurement, supply chain, finance or the NHS is essential.

• Manipulating and analysing datasets in Excel including data filter, VLOOKUP, IF functions, etc., and producing user‑friendly outputs to support the Matman Project.
• Reorder stock and non‑stock items using the Matman (Resus) system to agreed bin quantities, replenishing goods to the CIC (Central Inventory Catalogue) flexibly based on usage and clinical/medical needs, using either PDA or templates.
• Order PPE for the wards/departments.
• Assist in the maintenance of electronic catalogues in GHX, liaising with Category Managers and Procurement Team as appropriate.
• Assist with the maintenance of NHS Supply Chain catalogue, ensuring products are available for replenishment.
• Ensure that the EDC configuration for each department is checked regularly and changes made for obsolete stock.
• Assist the Materials Management Team in site visits, topping up and putting away of goods at ward, theatre and departmental level using bar‑code systems.
• Liaise with end users, customers, colleagues and other staff about delivery problems, receipting or supply enquiries.

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high‑quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training and collaborative working.

Further information about the Trust and this role can be found in the Job Description and Person Specification document attached. We are committed to an accessible and inclusive recruitment process, and flexible working options can be discussed during the interview process.

We will consider candidates who meet the following qualifications and skills.

• GCSE Maths and English at grade C or above.
• IT skills with standard keyboard skills for processing information.
• Intermediate level Excel proficiency.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a Disclosure and Barring Service check will be required.

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

£24,937 to £26,598 a year – based on full‑time hours.