Office Manager / PA

Hairby Zindzi; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic office in Greater London is seeking an organized Office Manager to oversee operations, support leadership, and foster a positive workplace. This versatile role combines office management, executive assistance, and team engagement activities. Ideal candidates should possess excellent organizational skills, effective communication abilities, and a background in similar roles, particularly in fast-paced or tech-focused environments. Familiarity with tools like Google Workspace and Slack is beneficial to thrive in this environment.

Qualifications

• Super organised and reliable with a focus on detail.
• Experience in office, admin, or operations roles in fast-paced environments.
• Excellent communication skills at all company levels.

Responsibilities

• Maintain an organized and welcoming office environment.
• Manage calendars and coordinate meetings.
• Plan team events and support company projects.
• Support team projects and updates.

Skills

Organised

Attention to detail

Problem-solving

Effective communication

Familiarity with Google Workspace

Ability to work in a fast-paced environment

Tools

Google Workspace

Slack

Notion

Zoom

Job description

The Role

You’ll help keep our London office running smoothly every day. You’ll support our leadership team, make sure everything is organised, and help build a friendly, positive workplace. This job mixes office management, assistant duties, and team coordination a bit of everything that keeps a company moving.

Key Responsibilities

Office Management

• Make sure the office stays tidy, welcoming, and professional.
• Be the main contact for the building team, suppliers, and deliveries.
• Handle things like meeting room bookings, supplies, and safety checks.
• Help new team members get set up and feel at home.

Executive Support

• Organise busy calendars and set up meetings.
• Book orders, hotels, and deliveries.
• Prepare meeting notes, record minutes, and make sure action points get done.
• Keep private information safe and confidential.

Team Operations & Events

• Help plan fun team days, client events, and company get-togethers.
• Handle event budgets, bookings, and supplier communication.
• Support company updates and projects that bring the team closer together.
• Jump in on cross‑team projects when needed.

About You :

• Super organised, reliable, and pay close attention to detail.
• You see problems early and like to fix them fast.
• Calm focused even when things get busy.
• Great at talking to people at all levels of the company.
• Comfortable using tools like Google Workspace, Slack, Notion, and Zoom.
• You’ve worked in an office, admin, or operations role before — ideally somewhere fast‑paced or tech‑focused.