Faculty Administration Officer - East London

GEDU CAREERS; Greater London; On-site; GBP 32,000; Full time

Job summary

A leading higher education provider in East London is seeking a Faculty Administration Officer to ensure efficient student and faculty administration. The role involves processing student data, assisting with queries, and collaborating with the faculty to support student engagement. The ideal candidate must have a Bachelor's degree and excellent administration and communication skills, with flexibility to work various shifts. This position offers competitive annual leave, pension schemes, and various employee benefits.

Benefits

25 days annual leave plus 8 public holidays

Pension scheme

Tuition reimbursement

Flexible benefits

Employee referral scheme

Annual performance bonus

Qualifications

• Experience in working in administration services.
• Experience in a widening participation environment.
• Ability to work under pressure and to deadlines.
• Flexibility to work days, evenings, and weekends.

Responsibilities

• Use GBS systems to complete student administration effectively.
• Complete general faculty administration and assist with student queries.
• Action student requests and distribute timetables.
• Provide general administration support for student enquiries.
• Collaborate with faculty colleagues to support student engagement.

Skills

Effective administration skills

Organisational skills

Conflict management skills

Excellent communication skills (verbal and written)

Education

Bachelor’s degree

Job description

Department:Student Support

Location:East London(On-site)

About Us:GBS is a higher education provider offering a range of sector-relevant courses across ten campuses in London, Birmingham, Leeds, and Manchester. Working in partnership with several of the UK’s leading higher education providers, we deliver vocational, undergraduate, and postgraduate programmes in finance, accounting, business, construction, tourism, healthcare, and more.

Our Vision:Changing lives through education.

What We Do:Faculty Administration Officers (FAO) are required to ensure faculty and student administration is consistently completed on time with clerical records accurately maintained. You will efficiently process student information and data, prepare documentation for meetings and carry out other general administrative functions for the faculty.

You will be required to work 40 hours per week. We provideday, evening and weekend classes.Therefore, your shifts can fall across these periods.

Salary: £32,000 Per Annum

About the Role:

• Use GBS systems and processes to complete student administration effectively to increase student outcomes within the faculty.
• Complete timely and accurate general faculty administration with indirect resolution to student queries or issues. For example, contribute during faculty student monitoring meetings, offering information and insight, actively follow up on cases and report back, so data is accurate.
• Successfully action student requests, distribute students timetables and academic calendars, and complete assignment extensions on Moodle to help students with workload management and life organisational skills.
• Provide general administration support and advice for the faculty by effectively dealing with student enquiries and using a triage approach for complex enquiries.
• Collaborate in unison with Faculty colleagues, retention, welfare, and academic services to provide information and act on information provided to further support student engagement.

About you:

• Experience in working in administration services.
• Experience of working in a widening participation environment, where English is not the primary language.
• Bachelor’s degree.
• Effective administration, organisational and conflict management skills.
• Have excellent administration and communication skills (verbal and written).
• Be committed to working as part of a team and be able to work under pressure and to deadlines.
• Ability to be flexible to work days, evenings and weekends as required.

DESIRABLE:

• Experience in working in administration in FE/HE.
• Experience in working in administration.
• Excellent ability to process administrative queries with a student focused service approach.
• Have a proactive outlook to work.

What We Offer:

• 25 days annual leave, plus 8 public holidays.
• 1 day extra leave per year of service, up to a maximum of 5 days.
• Workplace pension scheme.
• Tuition reimbursement for career development courses.
• Flexible Benefits: Cycle to Work, Workplace Nursery, Techscheme and much more.
• Perks@Work discounts platform, wellbeing centre and much more.
• Reward and recognition programme.
• £500 award employee referral scheme.
• Discretionary annual performance bonus.

Employee Testimonial:

"What really stands out to me about GBS is its consistent focus on creating positive outcomes for students. Every team, even those without direct student contact, is deeply committed to this mission. Everyone understands that what they do plays a role in helping students succeed. It’s such a collaborative and inspiring place to work — it’s clear everyone genuinely cares about making a difference." – Steffi Korsah - Non-Academic Staff

GBS is committed to equality, diversity, and inclusion and providing a workplace free from discrimination or harassment. We welcome applications from all backgrounds and communities. We take our core values seriously and work hard to create an environment where everyone feels welcomed.

Please note: This role is not eligible for sponsorship!