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Based in Waterloo, Ontario, Canada Probity Medical Research (PMR) is an administrative support company that partners with clinical research sites and pharmaceutical companies to provide essential administrative services for clinical research trials.

As a rapidly growing company, we are committed to advancing clinical research through exceptional service. PMR is an equal‑opportunity employer, offering competitive wages, healthcare benefits, and an inclusive work environment.

The Contract Specialist plays a critical role in supporting the legal and operational integrity of clinical research activities by reviewing, negotiating, and executing clinical trial and syndication agreements. This role is responsible for identifying and mitigating contractual risks, ensuring alignment with regulatory and business requirements, and protecting the organization’s interests through effective contract strategy and negotiation.

Working closely with internal teams, sponsors, CROs, and legal stakeholders, the Contract Specialist serves as a key point of contact for contract‑related inquiries and supports the full contract lifecycle, including amendments, terminations, and document management. The role also contributes to the development and maintenance of standardized contract templates and improves tracking processes to support growing study volumes.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

• Review, negotiate, and finalize Clinical Trial Agreements and Master Agreements from draft to execution, ensuring compliance and favorable terms.
• Assess sponsor‑proposed contract changes and determine whether to accept or propose counteroffers to mitigate risk and protect organizational interests.
• Conduct initial contract language reviews to identify and mitigate potential risks, ensuring alignment with regulatory and business requirements.

• Develop and update internal contract templates to ensure consistency, compliance, and efficiency in negotiations.

• Serve as a primary point of contact for internal and external stakeholders, addressing inquiries related to Clinical Trial Agreements and Syndication Agreements.
• Draft, execute, and maintain Syndication Agreements and related amendments, terminations, and supporting documents.

• Identify and implement improvements to the contract tracking process for both study and site agreements as contract volume increases.
• Manage assigned studies, maintaining accurate records to support operational efficiency and regulatory compliance.

• Proactively reassess workloads to meet evolving study targets and strict deadlines.
• Perform other duties as assigned to contribute to the overall success of contract management processes.

• Attention to Detail
• Excellent Communication Skills (oral and written)
• Strong Organizational and Prioritization Skills
• Time Management Skills
• MS Office Proficiency
• Creative and Innovative Thinking
• Ability to work independently and be a team player
• Task Delegation
• Process Analysis
• Adaptable/Flexible
• Collaborative
• Solid Problem‑Solving Skills
• Creative and Innovative Thinking
• Decision Making

• A bachelor’s degree or college diploma in Law, Business Administration, Economics, or a related field
• A minimum of 2 years’ contract management work experience
• Self‑start with the ability to take initiative and work with minimal supervision
• Enjoys administrative work
• Science background with Clinical Trial experience or CCRP would be an asset
• Highly Proficient Microsoft Office Suite Knowledge (Word, Excel)
• Knowledge of DocuSign and pdf software
• Handle and prepare all aspects of confidential and sensitive documents
• Ability to follow through and complete overlapping projects
• High level of critical and logical thinking, analysis, and/or reasoning

• Manual dexterity is required to use a computer and peripherals.