Contract Specialist

Probity Medical Research Inc. (PMR); Southwestern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

A clinical research administrative support company in Southwestern Ontario is seeking a Contract Specialist to manage clinical trial agreements. The role entails reviewing, negotiating, and finalizing contracts while ensuring compliance and protecting organizational interests. Candidates should have a degree in Law or Business Administration and at least two years of contract management experience. This position offers competitive wages and an inclusive work environment.

Benefits

Competitive wages

Healthcare benefits

Inclusive work environment

Qualifications

• Self-starter with the ability to take initiative and work with minimal supervision.
• Enjoys administrative work.
• Science background with Clinical Trial experience or CCRP would be an asset.
• Handle and prepare all aspects of confidential and sensitive documents.
• Ability to follow through and complete overlapping projects.
• High level of critical and logical thinking, analysis, and reasoning.

Responsibilities

• Review, negotiate, and finalize clinical trial agreements.
• Develop and update internal contract templates.
• Serve as primary contact for internal and external stakeholders.
• Identify and implement improvements in contract tracking process.
• Manage assigned studies and maintain accurate records.

Skills

Attention to Detail

Excellent Communication Skills (oral and written)

Strong Organizational and Prioritization Skills

Time Management Skills

MS Office Proficiency

Creative and Innovative Thinking

Ability to work independently and be a team player

Task Delegation

Process Analysis

Adaptable/Flexible

Collaborative

Solid Problem-Solving Skills

Decision Making

Education

Bachelor’s degree or college diploma in Law, Business Administration, Economics, or a related field

Minimum of 2 years’ contract management work experience

Tools

Microsoft Office Suite (Word, Excel)

DocuSign

PDF software

Job description

Based in Waterloo, Ontario, Canada Probity Medical Research (PMR) is an administrative support company that partners with clinical research sites and pharmaceutical companies to provide essential administrative services for clinical research trials.

As a rapidly growing company, we are committed to advancing clinical research through exceptional service. PMR is an equal‑opportunity employer, offering competitive wages, healthcare benefits, and an inclusive work environment.

The Contract Specialist plays a critical role in supporting the legal and operational integrity of clinical research activities by reviewing, negotiating, and executing clinical trial and syndication agreements. This role is responsible for identifying and mitigating contractual risks, ensuring alignment with regulatory and business requirements, and protecting the organization’s interests through effective contract strategy and negotiation.

Working closely with internal teams, sponsors, CROs, and legal stakeholders, the Contract Specialist serves as a key point of contact for contract‑related inquiries and supports the full contract lifecycle, including amendments, terminations, and document management. The role also contributes to the development and maintenance of standardized contract templates and improves tracking processes to support growing study volumes.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Job Responsibilities

Contract Review, Negotiation, and Execution

• Review, negotiate, and finalize Clinical Trial Agreements and Master Agreements from draft to execution, ensuring compliance and favorable terms.
• Assess sponsor‑proposed contract changes and determine whether to accept or propose counteroffers to mitigate risk and protect organizational interests.
• Conduct initial contract language reviews to identify and mitigate potential risks, ensuring alignment with regulatory and business requirements.

Template Development & Standardization

• Develop and update internal contract templates to ensure consistency, compliance, and efficiency in negotiations.

Stakeholder Collaboration & Advisory Support

• Serve as a primary point of contact for internal and external stakeholders, addressing inquiries related to Clinical Trial Agreements and Syndication Agreements.
• Draft, execute, and maintain Syndication Agreements and related amendments, terminations, and supporting documents.

Process Improvement & Operational Efficiency

• Identify and implement improvements to the contract tracking process for both study and site agreements as contract volume increases.
• Manage assigned studies, maintaining accurate records to support operational efficiency and regulatory compliance.

Adaptability & Additional Responsibilities

• Proactively reassess workloads to meet evolving study targets and strict deadlines.
• Perform other duties as assigned to contribute to the overall success of contract management processes.

Skills

• Attention to Detail
• Excellent Communication Skills (oral and written)
• Strong Organizational and Prioritization Skills
• Time Management Skills
• MS Office Proficiency
• Creative and Innovative Thinking
• Ability to work independently and be a team player
• Task Delegation
• Process Analysis
• Adaptable/Flexible
• Collaborative
• Solid Problem‑Solving Skills
• Creative and Innovative Thinking
• Decision Making

Qualifications and Requirements

• A bachelor’s degree or college diploma in Law, Business Administration, Economics, or a related field
• A minimum of 2 years’ contract management work experience
• Self‑start with the ability to take initiative and work with minimal supervision
• Enjoys administrative work
• Science background with Clinical Trial experience or CCRP would be an asset
• Highly Proficient Microsoft Office Suite Knowledge (Word, Excel)
• Knowledge of DocuSign and pdf software
• Handle and prepare all aspects of confidential and sensitive documents
• Ability to follow through and complete overlapping projects
• High level of critical and logical thinking, analysis, and/or reasoning

Working Conditions

• Manual dexterity is required to use a computer and peripherals.