Office Administrative Assistant

Shibaam Computer LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A technology services provider in Dubai is looking for an Office Administrator to support daily operations, manage internal coordination, and assist with HR tasks. This role requires 1–3 years of experience in administration, excellent organizational skills, and fluency in English. The position offers a salary range of AED 2,000 to AED 4,000 monthly, with office-based work and a six-day workweek. Candidates with knowledge of Dubai and additional language skills are preferred.

Benefits

Company policy benefits

Qualifications

• 1–3 years of experience in office administration or coordination roles.
• Experience in vendor communication and internal follow-ups.
• Prior experience in IT/services company is preferred.

Responsibilities

• Coordinate daily internal activities and meetings.
• Maintain HR records and databases.
• Support recruitment activities and onboarding.

Skills

Office administration

Team coordination

Basic HR support

Vendor communication

Fluency in English

Knowledge of Dubai

Tools

Airtable

Job description

Role Overview

We are looking for an Office Administrator to play a key support role in the day-to-day functioning of our IT services business. This position sits at the center of internal coordination—helping teams stay aligned, information stays organized, and operations run smoothly.

The role involves a mix of office administration, team coordination, basic HR support, vendor communication, and backend assistance for sales and finance. It is ideal for someone who enjoys variety, pays attention to detail, and is interested in understanding how different parts of an IT company work together as it grows.

Is This the Role Right for You?

You’ll enjoy this role if you like keeping things organized, following up until work is done, coordinating with different people, and learning how an IT business runs behind the scenes. If variety, ownership, and structure motivate you, this role could be a great fit.

Key Responsibilities

Internal Coordination & Administration

• Coordinate daily internal activities, schedules, and meetings.
• Track work assignments, client-related tasks, support-service requests and internal follow-ups.
• Maintain internal trackers and records using Airtable or similar tools.
• Handle internal communications, updates, and information sharing.
• Coordinate weekly cross-department meetings, including scheduling, minutes of meeting, and follow-ups.
• Collect the required client and employee-related information.
• Assist the sales team with quotation preparation and internal coordination.

HR Administration Support

• Maintain HR records and databases, including employee details and status updates.
• Create and update job descriptions using standard templates and tools.
• Support recruitment activities such as CV shortlisting, interview scheduling, onboarding, and tasks coordination.
• Assist with attendance, leave tracking, and basic HR documentation.
• Support internal communications and employee engagement activities.

Salary and Benefits

• Salary: AED 2,000/monthly – AED 4,000/monthly (based on experience & qualifications).
• Benefits: as per company policy.
• Work Schedule: Office based, 6-day workweek (Monday to Saturday) with occasional priority situations.
• Will report directly to the Management.

How to Apply

• To apply, please submit your application on airtable.com/appoBP9toLshikRwb/pagb8gnVsPubwPdD3/form
• Your CV
• A 1-minute video explaining any IT topic you’re passionate about (record in horizontal format)
• and other information requested in the form.

We look forward to seeing your application!

All the best Team HR and Admin

Skills

Key Skills and Experience

• 1–3 years of experience in office administration, coordination, or similar support roles.
• Experience handling internal coordination, follow-ups, documentation, and vendor communication.
• Prior experience in an IT / services company is a strong advantage.
• Exposure to basic HR administration, recruitment coordination, or operations support is preferred.
• Fluency in English is a must. Additional command of Hindi, Malayalam, or Arabic is highly valued.
• Geographical knowledge of Dubai will be an advantage.
• Spouse Visa will also be considered as an advantage (but not mandatory. Role will be awarded based on merit).