Office Services Assistant

TALENTMATE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment and staffing firm in Dubai is seeking an Office Services Assistant to ensure effective office operations. This role includes managing daily activities, organizing meetings, and providing essential administrative support. The ideal candidate should have strong communication and organizational skills, proficiency in MS Office Suite, and experience in a similar role. This full-time position offers an opportunity to work in a fast-paced environment with a focus on teamwork and efficiency.

Qualifications

• Proven experience as an office assistant or in a related administrative role.
• Knowledge of office procedures and basic accounting principles is essential.
• Ability to work independently without supervision.

Responsibilities

• Manage and coordinate the daily operations and activities of the office.
• Organize and schedule meetings, appointments, and travel arrangements for executives.
• Ensure compliance with health, safety, and security regulations in the office environment.

Skills

Excellent written and verbal communication skills

Strong organizational skills

Proficiency in MS Office Suite

Detail-oriented mindset

Ability to multitask efficiently

Education

High school diploma or equivalent

Additional qualifications in Office Administration

Job description

Job Description

The Office Services Assistant is a key role within any organization, providing essential support to ensure that the office operates smoothly and efficiently. This role involves a wide range of responsibilities including administrative support, facilities management, and general office maintenance. The successful candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment. They will also be the point of contact for various departments, ensuring that communication flows smoothly and resources are allocated effectively. A pleasant personality, excellent communication skills, and a proactive approach to managing office tasks are essential for this role.

Responsibilities

• Manage and coordinate the daily operations and activities of the office.
• Maintain office supplies by checking inventory and ordering items as needed.
• Organize and schedule meetings, appointments, and travel arrangements for executives.
• Assist in the preparation of regularly scheduled reports and presentations.
• Develop and implement office policies by setting up procedures and standards.
• Act as the point of contact between internal and external clients and partners.
• Coordinate repairs and maintenance of office equipment and facilities with vendors.
• Ensure compliance with health, safety, and security regulations in the office environment.
• Handle sensitive information in a confidential manner, ensuring data protection.
• Facilitate in organizing company events, meetings, and conferences effectively.
• Manage digital filing systems, record management, and data entry tasks systematically.
• Welcome guests and handle client inquiries in a courteous and professional manner.

Requirements

• Proven experience as an office assistant or in a related administrative role.
• Excellent written and verbal communication skills for effective interaction.
• Strong organizational skills with the ability to multitask efficiently.
• Knowledge of office procedures and basic accounting principles is essential.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Detail-oriented mindset and the ability to work independently without supervision.
• High school diploma or equivalent; additional qualifications in Office Administration is a plus.

Job Details

• Role Level: Mid-Level
• Work Type: Full-Time
• Country: United Arab Emirates
• City: Dubai
• Company Website: https://www.talentmate.com
• Job Function: Administrative Support
• Company Industry: Recruitment & Staffing

What We Offer

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you’re hunting for your Next Job Opportunity or looking for Potential Employers, we’re here to lend you a Helping Hand.

About The Company

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