Administrative Assistant

Mobile-Technologies; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic technology company in Dubai is looking for a Personal Assistant to the CEO. The ideal candidate will manage various administrative tasks including booking travel arrangements, organizing appointments, and maintaining office supplies. With at least 4 years of experience in an administrative role and a bachelor's degree, the candidate should excel in multitasking, communication, and organization. Proficiency in MS Office and HRM systems is essential. This role requires a keen attention to detail and excellent problem-solving skills.

Qualifications

• 4+ years of experience as an office administrative assistant or in a related area.
• Knowledge of office management systems and procedures.
• Proficient in multitasking and prioritizing work.

Responsibilities

• Manage administrative tasks for the CEO, including travel arrangements and office supplies.
• Handle accounts payable and maintain personnel records.
• Organize appointments and manage correspondence.

Skills

Excellent time management skills

Attention to details

Strong organizational skills

Excellent written and verbal communication skills

Ability to effectively communicate

Education

Bachelor's degree

Tools

MS Office

HRM (Zoho People)

Job description

Responsibilities

• Personal Assistant to the CEO which may include non-office related tasks/duties.
• Administrative assistant duties and responsibilities include booking travel arrangements, ordering office supplies, maintaining filing system, book conference calls/rooms/hotels etc., coordinating office procedures, data entry duties, handling Petty cash.
• Accounts payable, asset management
• Organizing and maintaining local personnel records
• Applying for local/regional travel visas and work permits
• Customer Credit Control Assistance Assist in the preparation of regularly scheduled reports and to handle sensitive information in a confidential manner.
• Managing statutory license renewals, including trade license and establishment card
• Organize and schedule appointments and meetings.
• Coordinating import/export shipments and managing associated paperwork
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Submit and reconcile expense reports.
• Ensure operation of equipment by completing preventive maintenance requirements, repairs, evaluating new equipment and maintaining asset inventories
• Managing statutory license renewals, including trade license and establishment card
• Supports managers and employees through a variety of tasks related to organization and communication.
• Familiar with a variety of the field's concepts, practices, and procedures.
• May involve indirect reporting to other CXO positions and activities may be spread across departments (e.g., Sales, HR, Finance, etc.)

Job Requirements

• At least 4 years of working experience in an office administrative assistant role or and in a related area.
• At least bachelor’s degree
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work.
• Ability to effectively communicate via phone, email, and instant messaging.
• Attention to details and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office or HRM (Zoho People)