Office Assistant

TALENTMATE; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment and staffing firm is seeking an Office Assistant in Abu Dhabi to provide administrative support and ensure efficient office operations. The role requires proven experience and strong organizational abilities, multitasking skills, and excellent communication. Responsibilities include managing daily operations, performing clerical tasks, and supporting the administrative team. Interested candidates must possess a high school diploma and proficiency in Microsoft Office. This is a full-time position offering significant responsibilities in a vibrant working environment.

Qualifications

• Proven experience as an office assistant or in a related position.
• Strong organizational and multitasking abilities are essential for this role.
• Exceptional communication skills, both verbal and written, required.

Responsibilities

• Manage and organize daily office operations to ensure efficiency.
• Perform clerical duties such as filing, photocopying, and mailing documents.
• Assist in scheduling meetings and appointments for managers and staff.

Skills

Organizational abilities

Multitasking skills

Attention to detail

Communication skills

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

An Office Assistant is a pivotal member of an organization, responsible for providing administrative support to ensure efficient operation of the office. The role involves a wide range of tasks that contribute to the overall functionality and organization of a business, including clerical duties, meeting coordination, inventory management, and client interaction. This position requires strong organizational ability, multitasking skills, attention to detail, and excellent communication and interpersonal skills.

Responsibilities

• Manage and organize daily office operations to ensure efficiency.
• Perform clerical duties such as filing, photocopying, and mailing documents.
• Assist in scheduling meetings and appointments for managers and staff.
• Answer telephone calls promptly and direct them to the appropriate person.
• Respond to customer inquiries and provide information as required.
• Maintain inventory of office supplies and order new stock when necessary.
• Coordinate the repair and maintenance of office equipment and facilities.
• Greet office visitors and provide a friendly and professional welcome.
• Assist with data entry and update records accurately and efficiently.
• Prepare and distribute correspondence and other communications promptly.
• Support the administrative team with special projects and tasks.
• Ensure office common areas are tidy, organized, and welcoming at all times.

Requirements

• Proven experience as an office assistant or in a related position.
• Strong organizational and multitasking abilities are essential for this role.
• Exceptional communication skills, both verbal and written, required.
• Proficiency in Microsoft Office Suite and familiarity with office equipment.
• Ability to work independently and as part of a cooperative team.
• High school diploma or equivalent educational qualification required.
• Attention to detail and problem‑solving skills are highly valued.

Job Details

Role Level: Mid‑Level
Work Type: Full‑Time
Country: United Arab Emirates
City: Abu Dhabi
Company: TalentMate
Job Function: Administrative Support
Company Industry: Recruitment & Staffing