Clerical Assistant jobs in United Arab Emirates

Job summary

A leading oil & gas firm in Dubai seeks an experienced Administrative Assistant to provide day-to-day support to the team and management. Responsibilities include managing calendars, scheduling meetings, preparing documents, and handling travel arrangements. Candidates should have a Bachelor's degree in Business Administration, at least 2–3 years of experience, and proficiency in English and Russian. Strong organizational and communication skills are essential for success in this fast-paced environment.

Qualifications

• Minimum 2–3 years of administrative experience; oil & gas industry experience is an advantage.
• Ability to handle confidential information with discretion.
• Professional, proactive, and service-oriented personality.

Responsibilities

• Provide day-to-day administrative support to the team and management.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and format documents, reports, and presentations.
• Handle travel arrangements including bookings and itineraries.
• Maintain organized electronic and physical filing systems.
• Assist with procurement documentation and vendor coordination.
• Support HR activities such as onboarding and maintaining records.
• Coordinate office supplies and ensure smooth operations.