Clerical Assistant à Émirats arabes unis

General Purpose

The Administrative Assistant plays a vital role in ensuring the smooth coordination of administrative tasks across multiple operational departments, including staff accommodation, facilities, security, food & beverage, uniforms, and transportation operations. This role requires a proactive, detail-oriented individual with strong organizational skills and an operational mindset to support day-to-day logistics and service excellence

Essential Duties & Tasks

• Provide administrative and clerical support to operational departments, ensuring timely and accurate documentation, scheduling, and communication
• Coordinate with staff accommodation teams to manage resident records, room assignments, and move-in/move-out documentation
• Assist in tracking maintenance requests, facility inspections, and service schedules in collaboration with the Facilities team
• Support the Security department with access control documentation, visitor logs, and incident reporting
• Liaise with the Food & Beverage team to coordinate meal schedules, feedback collection, and inventory tracking
• Maintain uniform issuance records and assist with inventory management and vendor coordination
• Help organize transportation schedules, staff rosters, and route updates in coordination with the Transportation team
• Prepare reports, presentations, and internal communications for operational leadership
• Maintain filing systems, databases, and logs to ensure accurate and up-to-date records
• Handle confidential information with discretion and professionalism
• Support the planning and execution of operational meetings, audits, and inspections
• Perform other administrative duties and special projects as assigned
  
  

• Associate’s degree in Business Administration, Hospitality, or a related field preferred
• 2–3 years of administrative experience, ideally in a hospitality or operations-focused environment
• Strong organizational and multitasking skills with an operational mindset
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent communication skills in English; additional languages are a plus
• Ability to work collaboratively with cross-functional teams in a fast-paced setting
• High level of accuracy, attention to detail, and discretion in handling sensitive information
• Flexibility to support shift-based operations, including weekends and holidays if required
• Must be 18 years of age or older