Admin Assistant

Star Services LLC; Abu Dhabi; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading administrative services provider in Abu Dhabi is seeking an experienced Admin Assistant for the Projects Department. This role requires a minimum of 10 years of experience in project administration, preferably in a document handling position. Responsibilities include managing project-related tasks, organizing meetings, and maintaining project documentation. Ideal candidates must possess strong organizational and communication skills along with proficiency in MS Office tools. This is a 6-month contract with a potential extension.

Qualifications

• Minimum 10 years of relevant project admin experience ideally in a Document Controller Coordinator background.
• Strong organizational, communication, and time-management skills.
• Proficiency in MS Office and project documentation tools.
• Ability to work under pressure and handle confidential information.

Responsibilities

• Coordinate and manage project-related administrative tasks.
• Organize and prioritize meetings; prepare agendas and accurately record MOM.
• Maintain project documentation and ensure timely distribution of reports.
• Liaise with internal and external stakeholders for project-related communications.
• Support project teams with scheduling, tracking progress, and handling correspondence.

Skills

Organizational skills

Communication skills

Time-management skills

Proficiency in MS Office

Job description

Job Title: Admin Assistant Projects Department
Location: Abu Dhabi
Duration: 6 months (possible extension for another 6 months)

Job Summary:
Seeking a highly experienced Admin Assistant with a strong background in project administration (minimum 10 years) preferably within a Document controller coordinator. The role involves managing priority meetings preparing accurate Minutes of Meetings (MOM) and providing comprehensive administrative support to the Projects Department.

Key Responsibilities

• Coordinate and manage project-related administrative tasks.
• Organize and prioritize meetings; prepare agendas and accurately record MOM.
• Maintain project documentation and ensure timely distribution of reports.
• Liaise with internal and external stakeholders for project-related communications.
• Support project teams with scheduling, tracking progress and handling correspondence.

Requirements

• Minimum 10 years of relevant project admin experience ideally in a DCC background.
• Strong organizational, communication and time-management skills.
• Proficiency in MS Office and project documentation tools.
• Ability to work under pressure and handle confidential information.