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Administrative Coordinator
Job summary
A leading company in Dubai is seeking an Administrative Coordinator to manage the Director Aftersales calendar and facilitate communications and meetings. The role requires excellent organizational skills and a Bachelor's degree or equivalent, along with 5 years of experience in a similar position. The successful candidate will draft documents, coordinate appointments, and manage office supplies, ensuring smooth administrative operations.
Qualifications
- Minimum of 5 years experience as an Administration Coordinator.
- Excellent written and verbal communication skills in English.
Responsibilities
- Manage the Director Aftersales calendar and schedule appointments.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Screen and direct communications to appropriate parties.
- Draft and proofread Arabic documents and reports.
- Organize internal and external meetings and coordinate travel arrangements.
Skills
Education
- Manage the Director Aftersales calendar, including scheduling meetings and appointments.
- Prepare and organize meeting agendas, take minutes, and follow up on action items.
- Screen and direct phone calls, emails, and other correspondence to appropriate parties.
- Draft and proofread Arabic documents, emails, and reports.
- Scheduling the leave roaster consulting with the concerned Managers.
- Organize internal and external meetings, appointments, and events.
- Coordinate travel arrangements for staff members as needed.
- Prepare and maintain meeting materials, presentations, and agendas.
- Act as the point of contact between departments and ensure information is shared efficiently.
- Manage incoming and outgoing communications, including emails, phone calls, and physical mail.
- Making arrangement for pickup of new employees from Airport and arranging for their health card and medical fitness certificate.
- Control of stationery items, maintain and update databases, filing systems, and documentation.
- Assist in preparing reports, presentations, and other business documentation.
- Track and maintain records of office expenses and invoices etc.
- Order office supplies and maintain inventory.
- Coordinate with Legal departments or offices to facilitate work processes.
- Manage administrative workflows, raising pandadocs and ensuring smooth office operations.
- Bachelor’s Degree or equivalent
- 5 years minimum experience as Administration coordinator
- Communication & Computer Skills
- Excellent written and verbal communication skills in English.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.