Administrative Secretary jobs in United Arab Emirates

We’re recruiting an Executive Assistant for one of our clients who is a leading pharmaceutical organization based in Dubai, UAE.

Our client is a leading pharmaceutical company in Dubai recognized for its commitment to high-quality healthcare solutions. With a strong presence in the UAE market, the company focuses on delivering reliable pharmaceutical products, advanced formulations, and consistent patient-centered innovation.

• Manage complex calendars, prioritize meetings and coordinate seamlessly with internal and external stakeholders
• Organize and prepare meeting materials, including agendas, presentations, minutes and follow-up actions
• Handle travel arrangements, itineraries and expense reports with accuracy
• Maintain confidentiality while ensuring smooth day-to-day operations for the Head of Franchise
• Track tasks, deadlines and deliverables to support alignment across teams
• Draft emails and other communications on behalf of the Head
• Prepare PowerPoint presentations and documents with strong attention to detail
• Maintain databases, records and shared files in an organized and up-to-date manner

• Bachelor's degree or diploma in Business Administration or a related field
• Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant supporting senior leadership (Directors, Heads of Departments or C‑suite)
• Experience in the pharmaceutical or healthcare industry, or within a consulting firm is highly preferred
• Strong organizational, planning and time‑management skills
• Proven ability to manage multiple tasks and shifting priorities effectively
• High level of professionalism, discretion and confidentiality
• Excellent written and verbal communication skills in English
• Advanced proficiency in MS Office applications including Outlook, PowerPoint, Excel and Word

• Competitive Salary
• Employee benefits as per the UAE Labour Law