Executive Assistant

Decision Management Consultants LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading pharmaceutical organization in Dubai is seeking an Executive Assistant to manage complex calendars, coordinate meetings, and handle travel arrangements. The ideal candidate will have a Bachelor's degree, at least 5 years of experience supporting senior leadership, and proficiency in MS Office. This role emphasizes professionalism, discretion, and strong organizational skills while offering competitive salary and benefits as per UAE Labour Law.

Benefits

Competitive Salary

Employee benefits as per the UAE Labour Law

Qualifications

• Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant.
• Experience in the pharmaceutical or healthcare industry is highly preferred.
• Proven ability to manage multiple tasks and shifting priorities effectively.

Responsibilities

• Manage complex calendars and coordinate with stakeholders.
• Organize and prepare meeting materials and agendas.
• Handle travel arrangements and maintain operational confidentiality.

Skills

Organizational skills

Time management

Communication skills

Discretion and confidentiality

Education

Bachelor's degree or diploma in Business Administration

Tools

MS Office applications (Outlook, PowerPoint, Excel, Word)

Job description

We’re recruiting an Executive Assistant for one of our clients who is a leading pharmaceutical organization based in Dubai, UAE.

About Our Client:

Our client is a leading pharmaceutical company in Dubai recognized for its commitment to high-quality healthcare solutions. With a strong presence in the UAE market, the company focuses on delivering reliable pharmaceutical products, advanced formulations, and consistent patient-centered innovation.

Key Responsibilities:

• Manage complex calendars, prioritize meetings and coordinate seamlessly with internal and external stakeholders
• Organize and prepare meeting materials, including agendas, presentations, minutes and follow-up actions
• Handle travel arrangements, itineraries and expense reports with accuracy
• Maintain confidentiality while ensuring smooth day-to-day operations for the Head of Franchise
• Track tasks, deadlines and deliverables to support alignment across teams
• Draft emails and other communications on behalf of the Head
• Prepare PowerPoint presentations and documents with strong attention to detail
• Maintain databases, records and shared files in an organized and up-to-date manner

Requirements:

• Bachelor's degree or diploma in Business Administration or a related field
• Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant supporting senior leadership (Directors, Heads of Departments or C‑suite)
• Experience in the pharmaceutical or healthcare industry, or within a consulting firm is highly preferred
• Strong organizational, planning and time‑management skills
• Proven ability to manage multiple tasks and shifting priorities effectively
• High level of professionalism, discretion and confidentiality
• Excellent written and verbal communication skills in English
• Advanced proficiency in MS Office applications including Outlook, PowerPoint, Excel and Word

Benefits:

• Competitive Salary
• Employee benefits as per the UAE Labour Law