Executive Assistant - Dubai DET

Qureos Inc; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent company in administrative roles seeks a dedicated candidate to provide essential administrative support to the CEO. Responsibilities include organizing office operations, managing correspondence, scheduling and prioritizing appointments, as well as coordinating meetings. The ideal professional should be proficient in both English and Arabic, alongside strong skills in MS Office. This position is pivotal in ensuring office effectiveness and the seamless execution of executive tasks.

Qualifications

• Proficient in English and Arabic.
• Strong MS Office skills.

Responsibilities

• Provide administrative support to the CEO.
• Organize and plan office operations.
• Manage calendar and appointments.

Skills

Proficient in English

Proficient in Arabic

Proficient in MS Office Software

Job description

Knowledge

• Proficient in English and Arabic;
• Proficient in MS Office Software.

Job Objective

Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.

Key Accountabilities

Office Correspondence

• Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
• Proofread and disseminate correspondences to the related internal and external parties;
• Provide administrative and clerical support to department’s team members;
• Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
• Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc

Calendar Management

• Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
• Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
• Alert line managers about cancelations or new meetings and maintain calendar up to date.

Meetings & Events

• Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
• Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes circulate on all involved parties;

Records Management

• Setting up and manage both electronic and paper filing systems;
• File and retrieve corporate documents, records, and reports.