457
Administrative Assistant jobs in Singapore
Administrative Assistant - Security Department
Administrative Assistant - Security Department
Wynn Al Marjan Island
Ras Al Khaimah
AED 60,000 - 90,000
Urgently required
3 days ago
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Section Head, Administrative Support
Section Head, Administrative Support
Sundus Gulf
Abu Dhabi
AED 120,000 - 180,000
Urgently required
3 days ago
Executive Assistant - Corporate Office
Executive Assistant - Corporate Office
TALENTMATE
Dubai
AED 120,000 - 180,000
Urgently required
5 days ago
Administrative Coordinator
Executive Assistant - Executive Office
Executive Assistant - Executive Office
Wynn Al Marjan Island
Ras Al Khaimah
AED 60,000 - 80,000
Urgently required
3 days ago
Administrative Assistant
Administrative Assistant
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Administrative Assistant - Intergrand BKC
Administrative Assistant - Security Department
Be among the first applicants.
Wynn Al Marjan Island
Ras Al Khaimah
AED 60,000 - 90,000
Be among the first applicants.
3 days ago
Job description
Job Purpose
Provide administrative support to the Security Vice President and other executives within the security department.
Essential Duties
Provide administrative support to the Security Vice President and other executives within the security department.
Essential Duties
- Utilize office equipment to perform secretarial tasks independently.
- Handle phone inquiries and redirect them to the Executive as needed.
- Draft routine correspondence and compose standard communications.
- Use office equipment and PCs to prepare high-quality work.
- Request checks and process expense reports promptly and accurately.
- Schedule appointments and maintain calendars for department members.
- Coordinate meetings and travel plans for the Executive and team.
- Maintain confidential files and materials with discretion.
- Compile information for reports, manuals, agendas, and documents.
- Perform specialized administrative tasks efficiently.
- Establish effective office procedures and workflows to boost productivity.
- Interact with executive staff while maintaining confidentiality.
- Adapt to daily activities and foster a supportive relationship with the Executive.
- Handle miscellaneous tasks requested by the Executive or department.
- Represent the Security Department in meetings as required.
- Take and distribute detailed minutes from meetings.
- Organize meeting schedules and keep participants informed.
- Support presentations by preparing slides and handouts.
- Coordinate communications with external stakeholders about meeting outcomes.
- Preferred: Associated degree in business or in related field.
- Required: Minimum 5 years’ experience in progressively responsible administrative work experience.
- Strong organizational skills to schedule meetings, prepare agendas, and communicate with participants.
- Proficiency in taking detailed minutes and capturing key discussion points during meetings.
- Excellent verbal and written communication skills for liaising with stakeholders about meeting outcomes.
- Ability to create slides and handouts for professional security-related presentations.
- High proficiency with Microsoft Office programs for managing reports, presentations, and databases.
- Attention to detail for accurate documentation and adherence to security protocols.
- Capability to prioritize tasks and meet deadlines in a fast-paced environment.
- Knowledge of security operations and procedures to provide relevant administrative support.
- Discretion and professionalism in handling confidential information.
- Experience in project management to organize departmental initiatives and monitor progress.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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