Office Coordinator / Administrative Assistant

Citytecheng; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading administrative firm in Dubai is seeking an Office Coordinator/Administrative Assistant to ensure efficient office operations. Responsibilities include managing correspondence, scheduling meetings, and maintaining project reports. Ideal candidates should have a high school diploma, proven administrative experience, and proficiency in Microsoft Office. This position offers an opportunity to play a pivotal role in a dynamic environment.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative support roles necessary.
• Proficiency in Microsoft Office suite is essential.

Responsibilities

• Manage incoming and outgoing correspondence.
• Schedule and coordinate meetings and appointments.
• Prepare and share meeting agendas and reports.
• Maintain updated project reports.
• Assist in coordinating internal and external events.
• Collaborate with administrative staff for seamless operations.

Skills

Organizational skills

Multitasking abilities

Attention to detail

Problem-solving skills

Education

High school diploma or equivalent

Qualifications as an Administrative Assistant

Tools

Microsoft Office suite

Job description

The Office Coordinator/Administrative Assistant is a pivotal figure in facilitating the efficient functioning of an office or organization. They undertake a diverse array of administrative responsibilities, including managing correspondence, scheduling appointments, track of ongoing projects, prepare quotation / agreements and maintaining records. Additionally, they play a crucial role in coordinating various projects and events.

Responsibilities

• Prioritize and manage incoming and outgoing correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and disseminate meeting agendas, minutes, and reports.
• Maintain updated reports on ongoing projects.
• Assist in coordinating both internal and external events.
• Collaborate with other administrative staff to ensure seamless office operations.

Requirements

• High school diploma or equivalent; additional qualifications as an Administrative Assistant preferred.
• Demonstrated experience in administrative support roles.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and multitasking abilities.
• Strong attention to detail and adept problem‑solving skills.