Administrative Assistant jobs in United States

Salary : AED 10,000 AED 15,000 (Depending on experience)

Reporting to : Chief Executive Officer (CEO)

HR Partner : Talent Bridge Dubai

About Orion Funded

Orion Funded is a fast-growing, tech-driven proprietary trading firm with its main operational hub in Spain and Dubai and a global reach. We provide traders with access to funded accounts (similar to FTMO). Traders complete an evaluation process to prove their skills, and upon passing, they receive a funded account to trade with.

Key Responsibilities

• Provide comprehensive executive and personal support to the CEO, including calendar management, travel coordination, and confidential correspondence.
• Optimise the CEOs schedule and support cross-departmental projects, communications, and reporting.
• Prepare meeting agendas, take and circulate accurate notes (leveraging AI-powered note-taker tools and automation platforms).
• Handle sensitive information with the utmost confidentiality and discretion at all times.
• Coordinate with various departments to ensure seamless business operations and information flow.
• Prepare presentations, reports, and briefing documents as needed.
• Act as the first point of contact for key stakeholders and represent the CEO professionally.

Candidate Profile

• Proven experience supporting C-level executives, preferably in fast-paced, high-growth, or tech-driven environments.
• Strong knowledge of AI-powered productivity tools and automation platforms (e.g., meeting note-takers, workflow automations, document management).
• Exceptional organisational skills, attention to detail, and ability to manage competing priorities.
• Absolute discretion and a strong sense of professional ethics regarding confidential matters.
• Strong cross-departmental communication and stakeholder management skills.
• Ability to work independently, take initiative, and adapt quickly.
• Proficiency in Microsoft Office and modern collaboration tools.

Application Process

All applications must be submitted via our dedicated HR partner, Talent Bridge Dubai. Talent Bridge will conduct all initial screening, assessments, shortlisting, and first-round interviews.

To apply, please fill in all the blank field in this job post.

Candidates that do not adhere to this process will be eliminated, as the purpose is to reduce the HR efforts of the employer.

Similar Job Titles :

• Personal Assistant
• Secretary to CEO
• Private Secretary

About Talent Bridge :

Talent Bridge HR Consultancy is a Headhunting Company in Dubai, specializing in Executive Search in Dubai.

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