Office Manager

Agram; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading real estate firm in Dubai is seeking an experienced Office Manager to support operational and administrative functions within the Real Estate Development department. The ideal candidate will have over 10 years of experience in office or operations management, exceptional organizational skills, and proficiency in Microsoft Office. Responsibilities include overseeing daily operations, managing compliance, and coordinating projects across departments.

Qualifications

• Minimum 10 years of relevant experience in office or operations management.
• Experience in real estate, construction, or public sector organizations is preferred.
• Familiarity with performance management systems and audit compliance.

Responsibilities

• Oversee daily operations of the Real Estate Development department.
• Coordinate all Performance Contract (PC) activities and ensure compliance.
• Manage tracking and closure of audit-related open points.

Skills

Excellent organizational skills

Strong communication skills

Multitasking abilities

Report drafting skills

Stakeholder coordination skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

SharePoint

Smartsheet

ERP systems

Job description

Position Title: Office Manager – Real Estate Development

Position Summary

The Office Manager – Real Estate Development plays a pivotal role in supporting the operational, administrative, and performance management functions of the department. This position also oversees internal Performance Contract (PC) coordination, audit follow-ups, and departmental documentation. The ideal candidate will possess exceptional organizational skills, a high level of accuracy in communication, and the ability to collaborate effectively across internal departments and with external stakeholders.

Key Responsibilities

• Administrative & Operational Support
  • Oversee the day‑to‑day operations and administrative activities of the Real Estate Development department.
  • Maintain and organize all records including contracts, correspondences, project files, and approvals.
  • Prepare departmental documentation such as memos, reports, meeting minutes, and presentations.
  • Ensure compliance with Client governance, quality, and document control standards.
• Performance Contract (PC) Coordination
  • Serve as the department’s primary coordinator for all Performance Contract (PC) activities.
  • Track KPIs and milestones, compile supporting evidence, and prepare documentation for timely submission.
  • Liaise with Strategy & Corporate Planning to ensure alignment with corporate scoring guidelines.
  • Maintain audit‑ready folders and coordinate internal reviews of submitted materials.
• Audit Follow‑Up & Compliance Support
  • Manage the process of tracking, following up, and closing all Real Estate audit‑related open points.
  • Liaise with the Audit Department to clarify findings, timelines, and evidence requirements.
  • Draft formal responses, gather supporting documentation, and secure stakeholder approvals.
  • Maintain a comprehensive tracker of all audit points and provide periodic status reports to leadership.
  • Ensure timely closure of audit items in coordination with Client audit and compliance teams.
• Project & Workflow Coordination
  • Support project tracking and coordination across Legal, Finance, Procurement, and external consultants.
  • Assist in preparing and coordinating tender documents and consultant appointment processes.
  • Follow up on deliverables, action items, and cross‑departmental approvals.
• Finance & Procurement Administration
  • Support financial administration including budget tracking, invoice processing, and purchase requests.
  • Liaise with Finance and Procurement teams for supplier onboarding, documentation, and payment follow‑ups.
• HR & Departmental Support
  • Coordinate onboarding of new hires, manage leave records, and track performance reviews.
  • Organize departmental events, training sessions, and maintain team communication platforms.
• Reporting & Meeting Support
  • Schedule and manage internal and external meetings, prepare agendas, and circulate action points.
  • Support development of departmental reports, board presentation packs, and operational dashboards.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 10 years of relevant experience in office or operations management, preferably in real estate, construction, or public sector organizations.
• Familiarity with performance management systems and audit compliance processes.
• Experience within a government entity or large‑scale corporate environment is an advantage.

Skills & Competencies

• Excellent organizational, planning, and multitasking abilities.
• Strong communication, report drafting, and stakeholder coordination skills.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word); experience with SharePoint, Smartsheet, or ERP systems is an advantage.
• Ability to handle confidential information with integrity and discretion.
• Proactive, detail‑oriented, and results‑driven approach to work.

Skills: administrative,communication,documentation,real estate