Administration Officer

Rentokil Initial; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading pest control company in UAE is seeking a proactive Admin Officer to manage front desk operations and assist with a variety of administrative tasks. The ideal candidate will have a bachelor’s degree and at least 2 years of experience in administration. Responsibilities include handling communications, managing logistics, and ensuring compliance with UAE documentation standards.

Qualifications

• Bachelor's degree or equivalent administrative experience.
• Minimum 2 years in administration/front desk coordination.
• Good command of MS Office and PDF tools.

Responsibilities

• Manage incoming calls and assist candidates during recruitment.
• Track and renew Trade Licenses, Establishment Cards & Permits.
• Coordinate marketing materials and prepare official company letters.

Skills

Strong communication skills

Customer service skills

Highly organized

Proactive

Good command of MS Office

Experience with UAE documentation

Education

Bachelor’s degree or relevant administrative experience

Tools

MS Office

PDF tools

Job description

About the Role

We are seeking a proactive and detail-oriented Admin Officer to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring. If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!

Key Responsibilities

• Front Desk & Communication – Manage incoming calls
• Front Desk & Communication – Assist candidates during recruitment days/interviews
• Front Desk & Communication – Coordinate facility maintenance requests
• Administration & Documentation – Prepare official company letters
• Administration & Documentation – Track and renew Trade Licenses, Establishment Cards & Permits
• Administration & Documentation – Office Supplies & Coordination: Arrange tissue, stationery, and pantry supplies
• Administration & Documentation – Coordinate marketing materials and printing with suppliers: Maintain proper inventory display for marketing shelves
• Logistics & Shipping – Manage local & international shipment bookings
• Marketing & Review Support – Assist in Google reviews listing and response preparation
• Marketing & Review Support – Coordinate printing of brochures, newsletters, and collateral: Vehicle & Driver Coordination
• Vehicle & Driver Coordination – Update Trackers: Ensure new drivers sign fleet policy
• Vehicle & Driver Coordination – Monitor driver license validity and vehicle registration status: Certificates & Recognition Materials
• Certificates & Recognition Materials – Prepare employee monthly award certificates
• Process Pest Management, SSC, and QPA certificates
• Travel & Accommodation – Arrange hotel bookings: Coordinate travel tickets
• Government Portals & Attestations – Process Fujairah Municipality attestations: Merge required documents for contract approvals; Submit using assigned government portals; Municipality & Doc Handling
• Maintain Ajman Municipality credentials and secure filing
• Handle essential document files for PRO and sales support

Qualifications & Skills

• Bachelor’s degree or relevant administrative experience
• Minimum 2 years in administration/front desk coordination
• Strong communication & customer service skills
• Good command of MS Office and PDF tools
• Experience with UAE documentation & logistics (advantage)
• Highly organized and proactive with a sense of ownership