Office Manager/Receptionist

AURORA JET FUEL DMCC; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading aviation services company in Dubai is seeking a highly organized Office Manager/Receptionist. Responsibilities include managing office operations, supporting employees, and creating a welcoming work environment. Candidates should have over 3 years of administration experience, fluency in Russian, and strong English skills. The role offers a competitive salary, benefits, and opportunities for professional growth.

Benefits

Competitive salary package

Comprehensive benefits package including health insurance

Professional development opportunities

Collaborative work environment

Qualifications

• 3+ years of experience in administration, office management, or facility management.
• Upper-Intermediate+ English proficiency; knowledge of the Russian language is an advantage.
• High level of attention to detail, flexibility, and adaptability.

Responsibilities

• Facilitate day-to-day office activities to ensure efficiency.
• Greet and assist guests to maintain a welcoming environment.
• Support employees with onboarding and administrative inquiries.

Skills

Fluency in Russian

Strong English communication skills

Attention to detail

Organizational skills

Multitasking

Professionalism

Job description

Aurora Aviation is a leading international aviation services company. Our multilingual team provides flight support and flight management services, exceeding client expectations and promoting excellence. We work with commercial airlines, private jets, cargo, and medical charters, operating within a continually expanding global network.

We are looking for a highly organized and proactive Office Manager/Receptionist to join our team. The ideal candidate will be responsible for ensuring smooth office operations, supporting all departments, and creating a professional work environment. This role requires fluency in Russian and strong English communication skills.

Key Responsibilities:

Office Management & Administration:

• Facilitate the office’s day-to-day activities to ensure employees can work efficiently (organizing meals, ordering snacks, stationery, and supplies).
• Manage procurement activities and maintain relationships with contractors.
• Monitor the condition of the office, furniture, and equipment, ensuring timely maintenance.
• Handle office budgeting and reporting.
• Manage correspondence, interact with couriers, and oversee document handling.

Reception & Employee Support:

• Greet and assist guests, ensuring a professional and welcoming office environment.
• Organize and coordinate meetings, including scheduling and preparing meeting rooms.
• Support employees with onboarding and resolving administrative inquiries.
• Assist in organizing corporate events and office gatherings.
• Order and manage office key cards and access control.

Skills & Qualifications:

• 3+ years of experience in administration, office management, or facility management.
• Upper-Intermediate+ English proficiency; knowledge of the Russian language will be considered an advantage.
• High level of attention to detail, flexibility, and adaptability.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to handle various situations professionally and efficiently.

What We Offer:

• Competitive salary package based on experience and qualifications.
• Comprehensive benefits package, including health insurance and annual leave.
• Professional development opportunities and career growth potential.
• A dynamic and collaborative work environment.

Aurora Aviation is an equal-opportunity employer. We embrace diversity and welcome candidates from all backgrounds.