Administrative Assistant à United States

Office Manager – Dubai

About Lancelot Productions

Lancelot Productions takes audiences on extraordinary journeys through the power of live entertainment. From mesmerizing film orchestra performances based on beloved themes like Harry Potter, The Lord of the Rings, and Hans Zimmer’s scores to breathtaking operas and captivating musicals, we deliver productions that transcend expectations.

With a reputation for artistic excellence, world-class performers, and unforgettable storytelling, our shows have enchanted audiences in cultural capitals across the globe. Now, we’re expanding our Dubai operations—and we’re looking for a sharp, organized, and proactive Office Manager to help us keep the magic running behind the scenes.

What You’ll Do

As our Office Manager, you’ll be the operational heartbeat of our Dubai office and a key connector with our other offices and touring crew. You’ll support our production team, liaise with venues and government entities, and help coordinate the logistics that make our shows spectacular.

Key Responsibilities:

• Oversee day-to-day office operations: supplies, scheduling, administration
• Act as the primary liaison with venues: negotiate contracts, secure bookings, coordinate logistics
• Communicate regularly with government offices for permits, approvals, and other formalities
• Collaborate with producers and technical leads to ensure flawless execution
• Manage office budgets and expenses, track spending, and identify cost-saving opportunities
• Assist with event planning, vendor coordination, and production scheduling
• Support HR functions including recruitment, onboarding, and employee relations
• Maintain office systems and procedures for maximum efficiency
• Provide administrative support to senior management
• Attend meetings across different time zones and regions
• Travel as needed to support productions and office coordination

What We’re Looking For

We’re seeking someone who’s not just organized—but obsessed with detail, driven by excellence, and passionate about live entertainment.

Qualifications:

• Proven experience as an Office Manager or similar role (event production experience preferred)
• Strong communication and negotiation skills, especially with venues, vendors, and government entities
• Fluent in Arabic and English
• Exceptional organizational and multitasking abilities
• Proficiency in Microsoft Office Suite and Google Workspace
• Experience managing budgets and tracking expenses
• Ability to thrive in a fast-paced, dynamic environment
• Flexible, adaptable, and resourceful mindset
• Knowledge of the UAE’s PR hiring process (not mandatory, but a plus)
• Willingness to travel and work across time zones when needed
• Knowledge of the event industry and venue operations is a plus

Why Join Us?

At Lancelot Productions, you’ll be part of a team that brings stories to life on the world’s most iconic stages. You’ll work with passionate creatives, travel coordinators, and production experts who believe in pushing boundaries and delivering unforgettable experiences.

Ready to take center stage behind the scenes? Apply now and help us elevate live entertainment in Dubai and beyond.