Administration Manager

Management Solutions International MSI; Ajman; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading management solutions firm in the UAE is seeking an experienced Administration Manager to oversee administrative logistics, maintenance, and supplier management functions across various operations. The ideal candidate will possess strong leadership and negotiation skills, with a focus on optimizing costs and ensuring compliance with regulations. This role offers competitive compensation and opportunities for professional growth.

Qualifications

• Proven experience in administrative functions and leadership roles.
• Strong negotiation and financial management skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Oversee day-to-day administrative functions of the Admin Department.
• Manage logistics operations and coordination across various sites.
• Ensure compliance with health, safety and environmental standards.
• Prepare and monitor the administration and maintenance budget.

Skills

Management skills

Logistics coordination

Supplier negotiation

Budget management

Team leadership

Job description

Job Description

As an Administration Manager you will be responsible for overseeing and streamlining all administrative logistics, maintenance and supplier management functions across the Group’s diversified operations while supporting business growth and cross‑functional coordination between retail, manufacturing, hospitality and the other divisions within the group.

Roles and Responsibilities

Administration

• Oversee and manage the day‑to‑day administrative functions of the Admin Department.
• Develop and implement group‑wide administrative policies, SOPs and process improvements.
• Supervise documentation, asset control and record‑keeping systems.
• Manage coordination with government entities (Municipality, Civil Defense, DED, etc.) for decoration, police permits and compliance.
• Manage coordination with malls management for permits, renewals of lease agreements, decorations and fit‑out related work.
• Manage company facilities leases and property insurance coverage.

Logistics & Supply Chain Coordination

• Oversee and manage all logistics operations.
• Coordinate transportation, customs clearance and inventory movements across stores, warehouses and production sites.
• Optimize supply chain efficiency by monitoring logistics performance and controlling freight costs.
• Collaborate with procurement and warehouse teams to ensure timely delivery and accurate documentation.

Maintenance & Facility Management

• Manage preventive and corrective maintenance for stores, factories, offices and hospitality units.
• Supervise maintenance teams and external service providers for electrical, mechanical and HVAC systems.
• Ensure compliance with health, safety and environmental standards across all facilities.
• Prepare and manage maintenance schedules, contracts and annual budgets.

Supplier & Vendor Affairs

• Build and maintain strong relationships with suppliers, contractors and service providers.
• Negotiate service agreements, pricing and credit terms to optimize cost efficiency.
• Evaluate supplier performance, ensure timely payments and maintain accurate vendor records.
• Collaborate with procurement to streamline vendor selection and qualification processes.

Financial & Budgetary Responsibilities

• Prepare and monitor the annual administration and maintenance budget.
• Track expenditures, analyze variances and implement cost control measures.
• Support internal audit requirements and ensure transparency in administrative spending.

Team Leadership & Coordination

• Lead and develop the administration, logistics and maintenance teams.
• Provide training, mentorship and performance evaluations.

Communication & Coordination

Internally

• Head of Departments
• Line Managers

Externally

• Suppliers
• Government entities