Administrative Assistant jobs in Spain

Position overview: We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to our Senior Leadership team based in Dubai.

The Executive Assistant will work closely with senior executives and management, handling a wide range of administrative tasks and ensuring smooth and efficient operations. This role requires a degree in business law or business administration, excellent communication skills in English and and proficiency in MS Office 365 applications.

Key Responsibilities:

• Provide high-level administrative support to senior executives and management, including calendar management, scheduling meetings, arranging travel, and preparing expense reports.
• Serve as the primary point of contact for internal and external stakeholders, answering inquiries, screening calls, and handling correspondence in a professional and courteous manner.
• Coordinate and facilitate communication between different departments and teams within the organization, ensuring timely dissemination of information and follow-up on action items.
• Prepare and edit documents, presentations, and reports using MS Office 365 applications, ensuring accuracy, clarity, and consistency in formatting and content.
• Assist in the organization and coordination of meetings, conferences, and events, including logistical arrangements, agenda preparation, and minutes taking.
• Manage and maintain confidential and sensitive information with discretion and integrity, ensuring compliance with company policies and data protection regulations.
• Conduct research and compile data as needed to support decision-making and strategic planning initiatives.
• Assist in the onboarding of new employees, including coordination of orientation sessions, preparation of welcome materials, and logistical support.
• Handle special projects and assignments as assigned by senior management, demonstrating flexibility and willingness to adapt to changing priorities.
• Stay informed about company policies, procedures, and initiatives, and assist in the dissemination of information to relevant stakeholders as needed.

Qualifications:

• Bachelor's degree in business law or business administration from a reputable institution.
• Excellent spoken English and English writing skills, with the ability to communicate effectively and professionally in a business environment.