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Business Support Junior Assistant (Undergraduates are welcome)
Job summary
A management services company in Singapore is looking for an experienced Executive Assistant to manage the Director's schedule and communications. The successful candidate will coordinate travel, handle administrative tasks, and provide flexible support in a fast-paced environment. A Degree or Diploma is required, along with strong multitasking and communication skills. This role emphasizes professionalism and discretion.
Qualifications
- 1+ years of experience as an Executive Assistant in the Management industry.
- Strong command of English; proficiency in other languages is a plus.
- Resourceful and detail-oriented, capable of working independently.
Responsibilities
- Manage the Director’s daily schedule and appointments.
- Handle communications with discretion and professionalism.
- Coordinate travel itineraries and logistics for business and personal trips.
Skills
Education
- Manage the Director’s daily schedule, including calendar planning, meeting coordination, and appointment setting across business and personal commitments
- Handle all communications (calls, emails, messages) with a high level of discretion and professionalism
- Arrange and coordinate travel itineraries, accommodation, and logistics for both business and personal trips
- Assist in the planning and preparation for business meetings, events, and engagements, occasionally attending when necessary
- Manage all administrative and back-office functions, including daily operations
- Provide prompt and flexible support to the Director, including assistance with ad hoc task as needed
- A Degree or Diploma holder with at least 1years of experience as an Executive Assistant preferably within the Management industry.
- Undergraduates are welcome to apply. However, candidates must demonstrate a high level of meticulousness in a fast pace environment as part of the assessment process
- Proven track record in managing calendars, coordinating travel, overseeing office administration, supporting marketing initiatives, and handling a broad range of administrative duties
- Exceptional command of English, both written and spoken; proficiency in additional languages is a strong advantage
- Strong multitasking abilities with excellent interpersonal and communication skills to engage professionally with both internal and external stakeholders
- Demonstrates maturity and confidence in working and thrives in high-pressure, fast-paced environments
- Resourceful, detail-oriented, and capable of operating independently with minimal supervision, even in ambiguous situations
- Upholds the highest standards of professionalism, discretion, and integrity while consistently meeting team expectations
- NOT A SALES ROLE
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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