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Admin Assistant
Job summary
A beauty company in Singapore is seeking an experienced Administrative Support professional. You will verify invoicing, manage inventory processes, and administer HR functions. The ideal candidate has at least 3 years of experience in administrative roles, proficiency in Microsoft Excel, and strong interpersonal skills. This position combines operational support with HR responsibilities.
Qualifications
- Minimum 3 years’ experience in administrative or related roles.
- Proficient in Microsoft Excel, with strong knowledge of formulas and data functions.
- Good attention to details and organizing skills.
Responsibilities
- Verify accuracy of commissions and invoices.
- Monitor and manage inventory levels.
- Administer the Whyze HR system and payroll.
Skills
Tools
- Verify the accuracy of commissions, incentives and invoices via the POS system.
- Cross-check invoice details against current promotional offers.
- Ensure in-house selling prices align with promotional pricing and invoice charges.
- Extract, generate, and analyze data and reports to support operational and management decision-making.
- Coordinate and support the planning of company events and employee engagement activities.
- Perform other related duties as required.
- Provide administrative support for procurement and inventory processes to ensure smooth operations.
- Monitor and manage inventory levels, anticipate supply needs, and handle ordering and follow-up with suppliers.
- Assist with stock receiving, including packing and unpacking of goods.
- Perform other related duties as required.
- Administer and manage the Whyze HR system, including monthly calculation of commissions, incentive adjustments, and payroll preparation.
- Perform other related duties as required.
- Minimum 3 years’ experience in administrative or related roles.
- Proficient in Microsoft Excel, with strong knowledge of formulas and data functions.
- Strategic thinking, proactive, self-motivated, creative and be a team player.
- Good communication & interpersonal skills.
- Good attention to details, organizing skills and good follow-through skill
- Experience in Whyze HR system and Studio Manager system will be an advantage
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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