Warehouse Admin

Bidfood; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading food service provider in Malaysia is seeking an Administrative Support for Warehouse Operations. This role focuses on assisting the Operations team with Warehouse Management System (WMS) transactions and ensuring data accuracy. Responsibilities include data entry for inventory, monitoring WMS dashboards, and providing general administrative support. The ideal candidate should have a diploma in Business Administration or a related field and experience in warehouse operations is a plus. Strong communication and multitasking skills are essential.

Qualifications

• Experience in warehouse operations or logistics is an advantage.
• Strong accuracy in data entry and good proficiency in Microsoft Excel and office applications.
• Ability to work in a fast-paced operational environment.

Responsibilities

• Perform accurate and timely data entry for inbound, outbound, and inventory.
• Monitor WMS dashboards to ensure smooth processing of daily tasks.
• Provide general administrative assistance to Operations.

Skills

Data accuracy

Microsoft Excel

Warehouse Management Systems

Communication skills

Education

Diploma or equivalent in Business Administration

Job description

Position : Administrative Support (Warehouse Operations & WMS)

Department : Operations

Reports to : Operations Manager

Bidfood Malaysia is seeking a detail-oriented and system-savvy Administrative Support to assist the Operations team, with a primary focus on Warehouse Management System (WMS) transactions, data accuracy, and coordination of daily warehouse documentation. This role ensures smooth operational flow from inbound receiving to outbound delivery through accurate data processing and cross‑functional coordination.

JOB & RESPONSIBILITIES:

WMS & Data Management

Perform accurate and timely data entry for inbound, outbound, inventory, and cycle count activities in the WMS.

Monitor WMS dashboards, queues, alerts, and error logs to ensure smooth processing of daily tasks.

Create, update, and maintain system records including SKUs, storage locations, user profiles, orders, and bills of lading.

Validate data accuracy and troubleshoot discrepancies such as mismatched inventory, missing transactions, or failed scans.

Support basic WMS configuration changes under the supervision of the Operations Manager or system administrator.

Track, follow up, and document WMS-related issues, exceptions, and system tickets.

Warehouse Coordination & Documentation

Provide general administrative assistance to Operations, including scheduling, filing, data compilation, and preparation of simple operational reports.

Maintain and update SOPs, process workflows, and documentation related to WMS and warehouse processes.

Follow up on pending tasks, requests, and coordination items with relevant internal departments.

Others

Perform any other duties, ad‑hoc tasks, or cross-functional projects as assigned by the Operations Manager or immediate superior to support the company’s operational goals and ensure smooth business execution.

JOB REQUIREMENTS

Diploma or equivalent in Business Administration, Logistics, Supply Chain, or related fields.

Experience in warehouse operations or logistics is an advantage.

Familiarity with Warehouse Management Systems.

Strong accuracy in data entry and good proficiency in Microsoft Excel and office applications.

Ability to work in a fast-paced operational environment with strong attention to detail.

Good communication and coordination skills across Warehouse, Operations, and CS teams.

Organized, process-oriented, and capable of multitasking while handling time-sensitive work.