Tender & Contract Executive / Apprentice

Process-3 Services Solution; Klang City; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading services company in Klang City is looking for a candidate responsible for tendering and contract management processes. The role involves developing contract strategies, ensuring compliance with company standards, and managing pre- and post-contract activities. Applicants should have a Diploma/Degree in relevant fields, strong documentation skills, and be detail-oriented. This position is ideal for final-year students or fresh graduates eager to start their careers in project management.

Qualifications

• Final-year students or fresh graduates are encouraged to apply.
• Strong documentation skills and attention to detail.
• Good analytical and coordination skills.

Responsibilities

• Assist in new business pursuits, including contract strategy development.
• Analyze contract requirements to ensure compliance with laws and corporate policies.
• Compile information for technical and commercial proposals.

Skills

Detail-oriented

Good problem-solving skills

Strong communication skills

Project management knowledge

Education

Diploma/Degree in Business Administration, Quantity Surveying, Civil Engineering, or equivalent

Job description

Responsible for tendering & contract management processes and ensuring compliance with company standards and project requirements.

MAIN JOB FUNCTION

Responsible for tendering & contract management processes and ensuring compliance with company standards and project requirements.

Key Responsibilities

• Assist in new business pursuits, including contract strategy development.
• Analyze contract requirements, special provisions, terms, and conditions to ensure compliance with laws, regulations, corporate policies, and business unit procedures.
• Ensure all proposal, tender, and contracting activities comply with legislation, company policies, and best practices.
• Handle corporate ad-hoc tasks as required by management.
• Compile and review information for technical and commercial proposals in tender submissions.
• Ensure timely submission of claim documents.
• Propose project pricing and profitability for tender preparation.
• Prepare budget and costing for awarded projects.
• Manage pre- and post-contract processes and administration.
• Attend site evaluations and commercial-related meetings.
• Perform quantity take-off and prepare Bills of Quantities / costing.
• Liaise with clients, consultants, and project management teams for claim certification.
• Prepare and manage contract correspondence and resolve claims, variation orders (VO), and other contract matters.
• Review and certify claims from sub-contractors and suppliers.
• Participate in contractual reviews and risk assessments for pre-tender and awarded projects.
• Assist in preparing agreements, letters of award, and other contract documents.
• Perform any other duties assigned by the Superior/Management.

Requirements

• Diploma/Degree in Business Administration, Quantity Surveying, Civil Engineering, or equivalent.
• Final-year students or fresh graduates are encouraged to apply.
• Strong documentation skills and attention to detail.
• Good analytical, communication, and coordination skills.
• Knowledge of procurement, contract, or tendering processes is an advantage.

Skills & Competencies

• Detail-oriented and meticulous.
• Good problem-solving and decision-making skills.
• Strong coordination and communication skills.
• Ability to handle multiple tasks and meet deadlines.
• Basic project management knowledge.