Tender & Account Assistant

SAFE SHIELD SECURITY Sdn Bhd; Putrajaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A security service company in Putrajaya is seeking a Tender & Account Assistant to support tender submissions and assist the finance department with various accounting tasks. The ideal candidate will be detail-oriented, organised, and possess strong communication skills in English and Malay. This role is suited for fresh graduates, providing opportunities to learn about tender processes and basic financial tasks. The position promises a dynamic experience in a supportive work environment.

Qualifications

• Minimum Degree in any field, preferably in Accounting, Finance, Business Administration, or any related discipline.
• Fresh graduates are highly encouraged to apply — no experience required.
• Proficient in Microsoft Office and good communication skills in English and Malay.

Responsibilities

• Support tender submission activities and assist the finance department.
• Review tender advertisements and prepare tender documents.
• Coordinate with departments for required information on submissions.
• Maintain confidentiality of company data and support administrative tasks.

Skills

Attention to detail

Organisational skills

Time management

Good communication in English and Malay

Analytical and problem-solving skills

Education

Degree in Accounting, Finance, Business Administration or related

Tools

Microsoft Office (Word, Excel, PowerPoint, Teams, Power BI)

SQL Account Software

Job description

Reporting To: Tender Manager / Finance Manager

1. Job Overview

The Tender & Account Assistant is responsible for supporting the company’s tender submission activities and assisting the finance department with basic accounting tasks. This role requires strong attention to detail, good organisational skills, and the ability to work under tight deadlines.

2. Key Responsibilities

Review tender advertisements, notices, and customer portals daily for new opportunities.

Assist in preparing tender documents, proposals, quotations, and supporting materials.

Coordinate with relevant departments to gather required information for tender submissions.

Ensure all tender documents meet the required format, accuracy, and deadlines.

Prepare and update company profiles, project references, certificates, and compliance documents.

Assist in registration and renewal of company licences and vendor registrations (MOF, CIDB, PBT, KDN license, insurance etc.).

Monitor tender submission schedules and follow up on closing dates, amendments, or clarifications.

Liaise with clients or government portals regarding tender requirements and updates.

Maintaining the ePerolehan system.

Prepare tender summary reports for management.

B. Accounting Responsibilities (Approx. 30–40%)

Assist in preparing invoices, receipts, payment vouchers, and supporting financial documents.

Maintain proper record-keeping for accounts payable and accounts receivable.

Assist in preparing monthly financial reports and reconciliation.

Verify staff claims, allowances, and supporting documents.

Monitor supplier payments, client billing, and outstanding balances.

Maintaining the SQL Account Software.

Assist in preparation of payroll documents if required.

Coordinate with auditors, tax agents, or finance personnel.

Ensure all accounting documents are properly filed and archived.

3. General Responsibilities

Maintain confidentiality of company data and tender information.

Maintain organised and up-to-date filing systems.

Support administrative tasks including letters, scanning documents, and correspondence.

Perform other tasks assigned by the superiors and management.

4. Job Requirements

Minimum Degree in any field, preferably in Accounting, Finance, Business Administration, or any related discipline.

Fresh graduates are highly encouraged to apply — no experience required.

Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Power BI).

Good communication skills in English and Malay.

Strong attention to detail, accuracy, and time management.

Ability to work independently and meet deadlines.

Strong organisational and documentation skills.

Basic knowledge of accounting principles.

Ability to multi-task and handle urgent submissions.

Good analytical and problem‑solving skills.