Team Executive / Office Coordinator

ARTIS XDS STUDIO SDN. BHD.; Selangor; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A creative studio in Petaling Jaya is seeking a highly organized Team Executive / Office Coordinator. This role involves financial coordination, executive support, and administrative management. Responsibilities include liaising with external accountants, managing calendars for the Creative Director, and overseeing office operations. Ideal candidates have a Diploma or Degree in Business Administration, 2-3 years of relevant experience, and strong communication skills in English, Chinese, and Bahasa Malaysia. The position offers a hybrid work model and statutory compliance contributions.

Benefits

Transport allowance

Full EPF, SOCSO, and EIS contributions

Professional environment with senior management interaction

Qualifications

• 2-3 years of relevant experience in financial coordination or bookkeeping.
• Exceptional attention to detail and proactive problem-solving skills.
• Trustworthiness and discretion in dealing with confidential information.

Responsibilities

• Act as liaison with external accounting partner for daily bookkeeping.
• Manage calendar, travel, and communications for Creative Director.
• Oversee office operations, vendor relations, and logistics.
• Maintain project documentation and support design team.

Skills

Financial coordination

Bookkeeping

Organizational skills

Communication in English

Communication in Chinese

Communication in Bahasa Malaysia

Education

Diploma or Degree in Business Administration or related field

Tools

Xero

QuickBooks

Excel

Job description

ARTIS XDS STUDIO SDN. BHD. is seeking a highly organized and experienced Team Executive / Office Coordinator to serve as the operational anchor for our creative practice in Petaling Jaya. This pivotal role is designed for a professional who excels in financial coordination, executive support, and administrative management.

🎯 THE ROLE: Operational Excellence and Executive Support

This is a strategic support position, ensuring the seamless integration of financial and administrative functions with our core design activities.

Key Responsibilities & Strategic Impact:

• Financial Coordination: Act as the primary internal liaison with our external accounting partner, managing daily bookkeeping, ensuring accurate AR/AP tracking, and maintaining robust financial oversight.
• Executive Support: Provide comprehensive calendar, travel, and communication management for the Creative Director, ensuring optimal time utilization and priority alignment.
• Administrative Management: Oversee all office operations, vendor relations, and team logistics, fostering an efficient and professional working environment.
• Project Support: Maintain critical project documentation and support the design team with materials organization and administrative tasks.
• Total Remuneration Package: RM 3,100 - RM 4,100 per month (inclusive of a transport allowance).
• Work Model: Hybrid (3 days in-office, 2 days WFH), promoting work-life balance and flexibility.
• Statutory Compliance: Full EPF, SOCSO, and EIS contributions.
• Professional Environment: Opportunity to work closely with senior management in a small, high-growth creative studio.

We are seeking a candidate with a Diploma or Degree in Business Administration or a related field, and 2-3 years of relevant experience.

Essential Qualifications:

• Proven experience in financial coordination or basic bookkeeping, with comfort in accounting software (Xero/QuickBooks) and advanced Excel.
• Exceptional organizational skills, attention to detail, and a proactive approach to problem-solving.
• Excellent professional communication skills in English, Chinese, and Bahasa Malaysia.
• Demonstrated trustworthiness and discretion in handling confidential financial and business information.

We invite qualified professionals to submit their application for this permanent, full-time position.

Subject Line: Application for Team Executive / Office Coordinator - [Your Name]

Please submit your comprehensive CV and a tailored Cover Letter to: ******@artisxds.com