T&T Associate - Executive Assistant - TH

Deloitte PLT; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading professional services firm is seeking an experienced Executive Assistant to provide comprehensive support to Senior Executives. The role includes managing schedules, coordinating travel arrangements, and handling confidential materials. Ideal candidates will have 3-5 years of experience in a similar position, strong organizational abilities, and proficiency in Microsoft Office and Concur. This position offers an opportunity to work in a dynamic environment focused on empowering its people.

Qualifications

• Proven experience as an Executive Assistant supporting C-level executives for 3-5 years.
• Ability to handle confidential materials professionally.
• Excellent verbal and written communication skills.

Responsibilities

• Manage schedules, appointments, travel arrangements for executives.
• Submit timesheets and expense claims via Concur.
• Coordinate calls, meetings, and events logistics.

Skills

Multi-tasking

Organizational skills

Time-management

Verbal communication

Written communication

Microsoft Office proficiency

Resourcefulness

Education

Diploma in Business Administration

Tools

Concur

Job description

Location: Bangkok, TH

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now!

Executive Assistant

An Executive Assistant plays a crucial role in supporting high-level executives by managing various administrative tasks. This role entails delivering comprehensive executive assistance to Senior Executives.

Responsibilities

• Manage and maintain Senior Executive’s schedules, appointments, travel, hotel and visa arrangements.
  • Scheduling appointments, calls and meetings, including internal and external logistics arrangement (off-site meetings) if required.
  • Arrange travel logistics, including hotel bookings, flights and Visa when required.
  • Working closely with mobility team to ensure compliance with the latest travel protocols.
• Submit Executives’ timesheets and expense claims.
  • Ensure timely submission of timesheets and expense claims via Concur for Executives.
  • Answer and manage incoming queries related to consulting.
• Schedule and coordinate calls, meetings/events, and meeting logistics.
  • Handle confidential materials as required.
  • Assist in compiling and producing meeting presentation materials. Prepare and edit correspondence & communication. File and retrieve documents and reference materials.
  • Attend meetings and accurately record meeting minutes when required.
• Support company car’s driver’s schedule, driver’s contract, maintenance and external car arrangements.
• Receive and interact with guests/visitors.
• Provide executive assistance support to visiting Executives, as needed.
• Liaise with internal staff at all levels.
• Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence.
• Providing administrative support to the management team and other departments as required.

Ad-hoc services

• Support ad-hoc matters assigned by the Team Lead/Regional Managing Director/Senior and Executive Directors.
• Support Team Lead on Firm events.

Your role as a leader

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally, Associate across our Firm is expected to:

• Actively seek out developmental opportunities for growth, act as strong brand ambassadors for the firm as well as share their knowledge and experience with others.
• Respect the needs of their colleagues and build up cooperative relationships.
• Understand the goals of our internal and external stakeholder to set personal priorities as well as align their teams’ work to achieve the objectives.
• Constantly challenge themselves, collaborate with others to deliver on tasks and take accountability for the results.
• Build productive relationships and communicate effectively in order to positively influence teams and other stakeholders.
• Offer insights based on a solid understanding of what makes Deloitte successful.
• Project integrity and confidence while motivating others through team collaboration as well as recognising individual strengths, differences, and contributions.
• Understand disruptive trends and promote potential opportunities for improvement.

Requirements

If you are someone with:

• Education: Should possess at least minimum Diploma in business administration or a related field is preferred.
• Experience:
  • Proven experience as an Executive Assistant or a similar role. Preferable supporting a c-level executive with 3-5 years working experience.
  • Able to commence within short notice will be desirable.
• Skills:
  • Able to multi-task and work in matrix organization reporting structure, with strong organizational and time-management skills.
  • Ability to handle confidential and sensitive materials and critical assignments professionally.
  • Independent, meticulous, and able to maintain high professionalism in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Highly proficient in Microsoft Office and Concur.
  • Resourceful and well-organized.
• Personal Attributes:
  • Mature, responsible, and hard-working with a pleasant personality.
  • A natural ability to prioritize, proactive and self-motivated.
  • Flexibility and adaptability to changing priorities.

Due to volume of applications, we regret only shortlisted candidates will be notified.

Please note that Deloitte will never reach out to you directly via messaging platforms to offer you employment opportunities or request for money or your personal information. Kindly apply for roles that you are interested in via this official Deloitte website.

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Requisition ID: 111681

In Thailand, the services are provided by Deloitte Touche Tohmatsu Jaiyos Co., Ltd. and other related entities in Thailand (“Deloitte in Thailand”), which are affiliates of Deloitte Southeast Asia Ltd. Deloitte Southeast Asia Ltd is a member firm of Deloitte Touche Tohmatsu Limited. Deloitte in Thailand, which is within the Deloitte Network, is the entity that is providing this Website.