Supply Chain Coordinator

Process-3 Services Solution; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics service provider in Klang City is seeking a Supply Chain Coordinator to oversee the supply chain department and ensure smooth project execution. The ideal candidate will have 3-4 years of experience in procurement, inventory control, and logistics management, preferably in onshore/offshore projects. Responsibilities include liaising with team members, implementing material usage controlling systems, and maintaining stock levels. This role offers potential learning opportunities, such as driving a forklift.

Qualifications

• A minimum of 3 or 4 years' experience in procurement and inventory control for onshore/offshore projects.
• Prior experience in setting up onshore/offshore stores and logistic operations is highly regarded.
• Willing to learn to drive forklift / certified forklift driver.

Responsibilities

• Coordinate and oversee overall supply chain department to ensure smooth project execution.
• Liaise and instruct team members and delegate the work accordingly.
• Implement a proper material usage controlling system based on project loading.
• Monitor and ensure stock levels are adequate at all times.
• Control and monitor dangerous goods, waste management and recycling activities.

Skills

Procurement

Inventory control

Logistics management

Team coordination

Education

Formal qualification in Warehousing, Procurement or Logistics management

Tools

Forklift

Job description

Overview

Coordinate and oversee overall supply chain department to ensure smooth project execution.

Responsibilities and accountabilities

• 1. Routine work
  • Liaise and instruct team members and delegate the work accordingly
  • Plan work accordingly based on routine and project basis
  • Ensure tasks given to team members have been executed
  • Communicate effectively between team members (each branch)
  • Attend or participate in meetings related to supply chain
  • Monitor the supply chain department overall
  • Propose solutions to superiors to resolve problems
  • Maintain a comprehensive internal audit system in relation to ISO: Quality Management
• b. Purchaser
  • Sourcing for suppliers to obtain at least 3 quotations
  • Negotiate with suppliers for best price and financial terms
  • Issuance of Purchase Orders
  • Follow up with suppliers after issuance of Purchase Orders to meet the time frame
• c. Material Receiver
  • Implement proper material receiving system
  • Receive or monitor goods/services sent by the supplier at the designated delivery point and ensure materials/services meet specifications per order
  • Check and reject any materials, machines, equipments, tools, etc. that are defective or not up to standard
  • Sign the Delivery Order and keep records
• d. Material Usage Controller
  • Implement a proper material usage controlling system based on project loading
  • Issue/distribute materials, machines, equipments, tools, etc. as ordered by the Project Team
  • Carry out stock takes on all materials used
  • Ensure materials, machines, equipments, tools, etc. are calibrated as per project usage
  • Plan for next orders promptly
  • Monitor and ensure stock levels are adequate at all times
  • Ensure materials, machines, equipments, tools, etc. are not misused or missing
  • Ensure materials and equipment used are in accordance with client claims
• e. Store Keeper
  • Implement a proper warehousing/storage system
  • Keep and update stock records for all materials, machines, equipments, tools, etc., including quantities delivered, used, and remaining
  • Produce the Monthly Stock Report
  • Arrange maintenance for all equipment/machines and maintain proper documentation/records
  • Work with Warehouse & Logistics Supervisor and Project Team to provide logistics services
  • Arrange transport for mobilization and demobilization of materials, machines, equipments, tools, etc. from warehouse to project sites and back
  • Supervise direct hires/subordinates during mobilization and demobilization
  • Monitor schedules and execute maintenance (including road tax and insurance) for company vehicles at HQ and other branches

2. Project related

• Work with project teams to set up stores systems on onshore/offshore facilities
• Comply with Petronas Checklist and inspection (vehicle, lorry)
• Develop internal relationships
• Develop processes for manifesting, receiving and back loading activities
• Implement systems for control of stock and spares
• Assist with management of project-procured capital spares/equipment/machine/etc.
• Project Execution Phase
  • Provide assistance with inter-facility transfers
  • Provide Letter (Pengambilan barang) to direct hire to be signed
  • Delivery Order (DO) to be filled in and signed by client
  • Perform cyclic stock takes on spares inventory and consumables, reviewing condition, categorization, levels and order points, and prepare reports
  • Assist with the safe operation of helicopter operations, supply vessels and freight
  • Control and monitor dangerous goods, waste management and recycling activities
  • Handle logistic requirements for mobilization of materials, equipment, machines, tools etc. to onshore/offshore project site
  • Ensure rental equipment, machines, etc. (particularly high-cost rental) is returned to owner in a timely manner to minimize rental costs
  • Physically check third-party rental equipment to ensure correct equipment has been received
• c. Post Project Phase
  • Check for any broken equipment and report to management immediately
  • Demobilization of materials, equipments, machines, tools etc back to warehouse/store
  • Perform warehouse/store keeper duties
  • Other assignments as directed by immediate superior or Management

Qualifications and experience

• A minimum of 3 or 4 years' experience in procurement and inventory control for onshore/offshore projects
• Prior experience in setting up onshore/offshore stores and logistic operations is highly regarded
• Formal qualification in Warehousing, Procurement or Logistics management is highly regarded
• Willing to learn to drive forklift / certified forklift driver