Senior Executive/Assistant Manager, Expense Management

Sumitomo Mitsui Banking Corporation; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A financial institution in Kuala Lumpur seeks a professional for a 1-Year Contract role in expense management. The successful candidate will oversee timely and accurate processing of payment requests and maintain accounting records. Responsibilities include budget monitoring, coordinating GIRO or Swift payment, and ensuring compliance with established procedures. Candidates should possess a Bachelor's degree or equivalent in Accounting and have at least 5 years of relevant experience, preferably in banking or a Shared Service Center.

Qualifications

• Minimum 5 years of experience in expense management or accounts payable function.
• Preferably in banking industry or Shared Service Center.
• Good understanding of statutory requirements.

Responsibilities

• Process all expense management transactions accurately and timely.
• Ensure payment requests are authorized and approved.
• Coordinate payment via GIRO/Swift or other facilities.

Skills

Expense management

Communication skills

Interpersonal skills

Prioritization

Microsoft applications

Education

Bachelor's degree or Professional qualifications in Accounting, Administration, or Banking

Tools

ERP accounting system

Job description

To ensure all expense management transactions are processed accurately and timely in full compliance with Bank's established rules, procedures and Service Level Agreement in cost effective and efficient manner.

Key Responsibilities

Expenditure Payment System

Ensure all payment requests (invoice and staff claim reimbursement are authorized and approved).

Check all approved invoices/ expenses/ claims in the system.

Ensure Profit & Loss (PL)/ Natural Account (NA)/ code and narration are being input correctly.

Ensure sufficient budget available before payment processing.

Check generated expenditure summary certificate for approval.

Check export data entries from system for remittance team for GIRO processing.

Coordinate payment via GIRO/Swift or others payment facilities.

Budget monitoring/administration

Review daily budget monitoring and budget/movement transfer as at when available budget reaches threshold amount.

Prepare monthly budget report by first week of the month.

Account Payable monitor payment processing turnover time (within 10 working days)

Timely make payment to suppliers, vendors, and landlords.

Timely reimburse for staff claims.

To keep/ update accounting records for all payments transactions.

To act as approver for identified low value transactions.

Account Receivable

Check draft invoices/ debit notes for accounts receivable transactions.

Maintains and reconciles accounts receivable reports by monthly basis.

Report of accounts that are in arrears and analyses of amount outstanding (if any) by monthly basis.

Responsible for customer billing including preparation, delivery and responding to resulting queries.

Fixed asset record handling

Daily SWIFT operation processing.

Fixed asset registration, disposal & transfer booking & conduct annual inspection.

Fixed asset reconciliation by monthly basis.

Others

To perform other duties as assigned by the supervisor.

To relief or cover duties of staff members in the department in his/her absence.

Ensure paid invoices, entries posting supporting are filed accordingly to batch number on monthly basis.

To perform/ lead drills exercise & UAT tests.

To perform the processing role based on the operation needs.

Project management.

Ensure timely escalation to Supervisor/Management in case of any issues such as unable to complete critical payment or report within turnaround time etc.

Job Requirements.

Bachelor's degree or Professional qualifications in Accounting, Administration and/or Banking.

Minimum 5 years of experience in expense management or similar accounts payable function.

Preferably in banking industry or Shared Service Center with good understanding of backend/ front-end ERP accounting system will be added advantage.

Basic knowledge of statutory requirements and/or related rules such as withholding tax treatment.

Good communication and interpersonal skills.

Ability to effectively prioritize workload to meet tight deadlines and work objectives.

Proficiency with Microsoft applications.

This is a 1-Year Contract role and potential to convert Permanent role subject to performance rating/permanent vacancy availability/management approval.

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