Senior Finance Executive (IT)

Westports Malaysia Sdn Bhd; Selangor; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading port operations company in Malaysia is seeking an experienced SAP MM/PM Specialist. The ideal candidate will manage material and service master data, oversee Blanket Purchase Orders, and coordinate stock takes. Applicants should possess a Bachelor's degree and a minimum of 2-3 years working with SAP MM / PM modules, exhibiting strong analytical skills and attention to detail. This role supports procurement processes and financial accuracy within a dynamic operational environment.

Qualifications

• Minimum 2-3 years of experience with SAP MM / PM modules.
• Experience in managing material master data and purchase info records.
• Proficiency in handling Blanket Purchase Orders and inventory transactions.

Responsibilities

• Create and maintain Material Master Data for port-related consumables.
• Manage Purchase Info Records to ensure correct vendor pricing.
• Coordinate and conduct Physical Stock Take activities.

Skills

SAP MM knowledge

Analytical skills

Communication skills

Attention to detail

Education

Bachelor’s degree in a related field

Tools

SAP

Microsoft Excel

Job description

SAP MM Module – Materials & Services Management (Port Operations)

1. Create and maintain Material Master Data for port-related consumables such as:

· Medicines, refreshments and office stationeries

· Spare parts (stock or consignment stock for port equipment)

2. Manage Purchase Info Records (PIRs) to ensure correct vendor pricing, validity period and procurement data particularly for consignment items.

3. Handle Service Master Data creation and updates for contracted services (terminal operating equipment maintenance, tyre, vehicle leasing)

4. Create and manage Blanket Purchase Orders (BPOs) for long term contracted services, ensuring proper commitment, validity period and cost element.

5. Coordinate and conduct Physical Stock Take activities; reconcile variances between system and physical inventory and update SAP accordingly.

6. Perform controlled inventory transactions (e.g. material adjustments, transfers, write-offs) in SAP as requested through approved Change Order Forms, ensuring proper documentation and audit trail.

7. Ensure accurate GL account determination and cost centre mapping for all MM transactions.

1. Create and maintain Functional Locations reflecting the port’s operation structure (e.g. terminal, yards, wharves)

2. Manage Equipment Master Data for port assets such as Quay Cranes, RTGs, Reach Stackers, Empty Stackers, Forklifts, Terminal Tractors, Trailers, Company Vehicles, Conveyor, Grab, Unloader.

3. Create and update Preventive Plan Maintenance (PPM) linked to a location for scheduled servicing (Non-M&R only)

SAP Authorisation & Access Controls

1. Coordinate with SAP consultant to manage and monitor user roles and authorisation in SAP for MM and PM modules, as requested.

2. Request SAP consultant to assign user access to transaction codes (Tcodes) according to job responsibilities when necessary.

3. Request updates to PR/PO approval limits and PR/PO/SES Release Strategies in SAP through the SAP consultant, based on the company’s authority matrix and role assignments.

4. Initiate request to the SAP consultant to modify authorisation objects within roles when needed.

5. Prepare and update the User Authorisation Matrix for audit purposes, detailing user access and roles.

Procurehere System Administration (SAP-Integrated E-procurement Platform)

1. Maintain user accounts and roles and ensure user are assigned appropriate access rights for managing PR, Request for Quotation (RFQ) and Tender process.

2. Assist PR Creators and Procurement Team in resolving issues, roles limitation and concerns within Procurehere system.

3. Investigate and resolve transactional or data-related problem; escalate unresolved technical/system issues to Privasia Support team.

1. Act as the first level support for SAP MM and PM users. Investigate and resolve transactional or data-related problem; escalate unresolved technical/system issues to SAP consultants.

2. Coordinate and document user enhancement requirement from users, such as report customization or new field requirement. Participate and contribute to the review of new business requirement study by providing direction and support to achieve the objective.

3. Participate in User Acceptance Testing (UAT) for supporting deployment of tested enhancements or configuration changes.

Finance Integration & Reporting

Ensure correct financial posting of all material, service and maintenance transactions to the correct GL accounts and cost objects, particularly in cases involving new setup or configuration in the MM and PM modules.

Support audit processes by providing complete documentation as requested.

Skills and Requirements

Technical Skills

1. Strong knowledge of SAP MM (Materials Management) and SAP PM (Plant Maintenance) module.

2. Experience in managing material master data, service master data and purchase info records.

3. Proficient in handling Blanket Purchase Orders, consignment processes and inventory transactions.

4. Familiar with Functional Location and Equipment Master Data.

5. Understanding of cost centre, GL account for financial postings.

6. Competent in performing stock take, and inventory reconciliation.

7. Experience with SAP issues tracking, user support and UAT testing for change requests.

Soft Skills

1. Strong analytical and problem-solving skills

2. Excellent communications and coordination abilities across departments.

3. High attention to detail and accuracy especially for master data and cost postings.

Qualifications

1. Bachelor’s degree in accounting, Finance, Business, Supply Chain, Computer Science, Engineering or related fields.

2. Minimum 2-3 years of experience working with SAP MM / PM modules, experience in port, logistics or asset-intensive industry is an advantage.

3. Knowledge of procurement processes, maintenance operations and basic financial accounting principles.

4. Proficiency in Microsoft excel and SAP reporting.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Finance Executive?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have in a procurement role?