Senior Executive / Executive Academic Services Section

UNIVERSITI TEKNIKAL MARA SDN. BHD.; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A prestigious Malaysian university is seeking a Senior Executive in the Academic Services Section. This role involves adhering to examination deadlines, monitoring student attendance and marks distribution, and setting up examination schedules. Ideal candidates should possess a Bachelor's Degree or Diploma in a related field, be computer literate in Microsoft Office, and exhibit good communication skills in both English and Bahasa Melayu. This position requires a high level of integrity and the ability to work under pressure.

Qualifications

• Bachelor Degree or Diploma in any related field.
• Proficient in Microsoft Office applications.
• Good communication skills in both spoken and written English and Bahasa Melayu.
• Experience in data management systems is required.
• High integrity with strong supervisory skills.
• Ability to work under pressure and manage time effectively.

Responsibilities

• Monitor student attendance and marks distribution.
• Setup and process examination schedules and timetables.
• Verify discrepancies in exam status with course outlines.
• Prepare and release finalized examination schedules.

Skills

Computer literacy

Communication skills in English

Communication skills in Bahasa Melayu

Supervisory skills

Time management skills

Education

Bachelor Degree / Diploma in any related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

SENIOR EXECUTIVE / EXECUTIVE ACADEMIC SERVICES SECTION UNIKL BIS

(Lot 4-12, Quill City Mall, 1016, Jalan Sultan Ismail, 50250 Kuala Lumpur)

Roles and Responsibilities

• Adherence to Examination Deadlines
  • (i) Monitoring Student Attendance
  • (ii) Monitoring Mark Distribution Setup
  • (iii) Monitoring Coursework Release
  • (iv) Monitoring Final Result Release
• Setting Up & Processing the Examination Schedule/Timetable
  • Verify the list of offered subjects and ensure the final exam status aligns with the Course Outline submitted to MQA; notify if discrepancies are found.
  • Remind lecturers to prepare question papers.
  • Issue the timeline for the vetting of question papers.
  • Generate the Mark Distribution Report and submit it to the Head of Section for further action.
  • Prepare the draft examination schedule.
  • Prepare a list of completing students for the current semester.
  • Release the draft examination schedule.
  • Receive vetted question papers.
  • Amend and update the examination schedule as required.
  • Receive final vetted question papers.
  • Compile question papers according to subject and programme.
  • Print the question papers.
  • Release the finalized examination schedule.

Requirements

• Bachelor Degree / Diploma in any related field.
• Computer literate, especially proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Good communication skills in both English and Bahasa Melayu (written and verbal).
• Experience in using data management systems.
• High level of integrity.
• Fast learner with strong supervisory and time management skills.
• Able to work under pressure and willing to work extra hours when required.
• Able to interact effectively with students and provide accurate information.