Senior Executive, Company Secretary (Supervisor)

Syarikat Ong Sdn Bhd; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A corporate services firm in Kuala Lumpur seeks a Senior Executive, Company Secretary to drive compliance and governance for local and international clients. Responsibilities include advising on statutory matters, managing company records, and leading a team of secretaries. Ideal candidates should possess strong leadership skills and experience in corporate governance practice. This role offers significant interaction with clients and opportunities for professional development in a supportive environment.

Benefits

Medical

Annual Dinner

Annual Company Trip

Bonus

Birthday

Qualifications

• Experience in managing corporate secretarial functions.
• Knowledge of corporate law and compliance requirements.
• Ability to work independently and lead a team.

Responsibilities

• Advise clients on compliance and governance matters.
• Manage statutory records and compliance filings.
• Lead the corporate secretarial team and review work.
• Facilitate meetings and ensure regulatory compliance.

Skills

Statutory compliance

Corporate governance

Client relationship management

Leadership

Job description

Senior Executive, Company Secretary (Supervisor)

1. Advise clients on statutory compliance, corporate structure, governance practices, and all related secretarial matters in accordance with relevant legislation and corporate governance frameworks.

2. Manage a portfolio of local and international companies, handling all aspects of corporate secretarial work, including incorporation, changes in corporate structure, and company dissolution.

3. Maintain and update statutory records, forms, returns, and notifications, ensuring all statutory reporting and filings are completed accurately and on time with the relevant authorities.

4. Support and execute corporate secretarial functions, including drafting resolutions and other relevant documents, and filing with the appropriate authorities.

5. Assist the Director in organizing and coordinating Board of Directors’ Meetings (BODMs), Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs), ensuring full compliance with statutory obligations and procedural requirements.

6. Liaise with clients, auditors, tax agents, legal advisors, and/or other government authorities on secretarial matters.

7. Handle client onboarding and acceptance procedures, including KYC checks and compliance with required standards.

8. Support business development efforts by attending to new client inquiries, preparing proposals, and assisting in onboarding processes.

9. Maintain strong client relationships, manage client expectations, handle escalations, and ensure client satisfaction and long‑term engagement.

10. Lead, guide, and manage the corporate secretarial team, review team members’ work, and ensure deliverables meet quality standards and client expectations before submission.

11. Provide leadership by fostering teamwork, collaboration, and alignment with the company’s overall objectives.

12. Execute secretarial tasks when required, ensuring smooth operations while setting the standard for the team.

13. Undertake any other related assignments, tasks, or responsibilities as directed by management.

Company Overview

We are an established firm of Chartered Accountants providing a comprehensive range of consultancy and compliance services in the area of corporate secretarial, outsource accounting and taxation. Clients include sole‑proprietors, partnerships, firms, non‑profit organisations and companies ranging from emerging small and medium enterprises, public listed companies, to international corporate entities. The nature of our client’s businesses spans information technology, consultancy services, event management, publishers, healthcare services, construction & architectural services, complex management, education, food and beverage, investments, leasing & hire‑purchase, manufacturing, multi‑level marketing, plantations, property development, retail, telecommunications, trading, printing and the travel industry.

People are the cornerstone of our business. We have only been able to come this far because of the dedication of the men and women who have poured their hearts and souls into doing the best job they can possibly do. Our team comes from all walks of life, with different personalities and skill sets, but they share one thing in common: they want to make a difference in the world, one set of accounts at a time.

We offer the right candidate an environment that allows you to explore and map your own career path tailored to your personal goals, and a supportive community of colleagues working together towards real opportunities that positively impact our firm, our clients and their own careers.

Interview Questions

Your application will include the following questions:

• How many years’ experience do you have as a Company Secretary Executive?
• How many years’ experience do you have in corporate & commercial law?
• Which of the following statements best describes your right to work in Malaysia?
• How many years of corporate secretarial experience do you have?
• What’s your expected monthly basic salary?
• Do you have experience in a role which requires relationship management experience?
• Which of the following types of qualifications do you have?
• How many years’ experience do you have as a Corporate Secretarial Executive?

Perks & Benefits

Medical, Annual Dinner, Annual Company Trip, Bonus, Birthday

What can I earn as a Company Secretary Executive