Senior Administrative Assistant

CCIC MALAYSIA COMMODITIES INSPECTION SDN. BHD.; Port Klang, Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A commodities inspection company in Port Klang is seeking a Senior Administrative Assistant, welcoming fresh graduates for this entry-level position. The role involves arranging travel, coordinating events, and managing general administrative tasks. Candidates should hold a degree in Business Administration or a related field and must be fluent in both Mandarin and English. Proficiency in Microsoft Office and strong organizational skills are essential. Training will be provided, making this an excellent opportunity for new graduates.

Qualifications

• Degree in Business Administration, Office Management or related field is required.
• Fluent in Mandarin to communicate with clients effectively.
• Computer literate with proficiency in Microsoft Office.

Responsibilities

• Book travel arrangements for staff or company events.
• Coordinate company events, meetings, and appointments.
• Handle general administrative tasks like documentation and correspondence.

Skills

Fluent in Mandarin

Fluent in English

Organizational skills

Detail-oriented

Proficient in Microsoft Word

Proficient in Excel

Proficient in PowerPoint

Ability to work in a fast-paced environment

Proactive

Education

Minimum degree in Business Administration or related field

Job description

Senior Administrative Assistant (Fresh Graduates Welcome – Entry Level)

Fresh Graduates Welcome (Entry Level): training will be provided.

Position: Administrative Assistant

Requirements:

• Minimum degree in Business Administration, Office Management, or a related field.
• Fluent in Mandarin and English (Mandarin is mandatory to effectively communicate with Mandarin-speaking clients).
• Computer literate: Proficient in Microsoft Word, Excel, and PowerPoint.
• Familiar with office processes, including filing, handling mail, and directing telephone calls.
• Organized and detail-oriented, with strong record-keeping skills.
• Proactive and able to assist colleagues with ad-hoc tasks.
• Able to learn and use the BIMS system (training will be provided).
• Possess a valid driving license.

Responsibilities:

• Book flight tickets, accommodation, and transportation for staff or company events.
• Arrange and coordinate company events, meetings, and appointments.
• Purchase daily office consumables and ensure adequate stock levels.
• Handle general administrative tasks, such as filing, documentation, and correspondence.
• Assist in preparing presentations and reports using Microsoft Office.
• Maintain accurate records and schedules.
• Ensure smooth office operations and provide support to colleagues as needed.
• Perform any other administrative duties as assigned.

Skills & Attributes:

• Responsible, disciplined, and punctual.
• Detail-oriented with a positive and professional attitude.
• Able to work efficiently in a fast-paced environment.
• Strong organizational and multitasking skills.

Application questions

Your application will include the following questions:

• How would you rate your Mandarin language skills?
• What’s your expected monthly basic salary?
• How would you rate your English language skills?
• How many years' experience do you have as an administration coordinator?
• Are you willing to undergo a pre-employment background check?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?

What can I earn as an Administration Officer