Senior Admin Executive

Pentas Flora Sdn Bhd; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading environmental management firm in Kuala Lumpur seeks a proactive Senior Administration Executive to support daily operations. The ideal candidate will coordinate administrative activities, manage office supplies, and ensure workplace compliance. Requirements include a Diploma in business administration or HR, 2-3 years of relevant experience, and proficiency in Microsoft Office. Candidates with Mandarin language skills are preferred for effective communication with clients.

Qualifications

• Preferably with min 2-3 years of similar working experience.
• Ability to converse in Mandarin is an advantage.

Responsibilities

• Support daily office operations and ensure an efficient working environment.
• Coordinate administration activities throughout the company.
• Track and replace office supplies.
• Manage office cleanliness and hygiene.
• Prepare and manage onboarding/offboarding documents.

Skills

Organisational skills

Attention to details

Proficiency in Microsoft Office

Strong interpersonal skills

Communication skills

Education

Diploma in business administration or HR

Job description

We are looking for a proactive and well‑organised Senior Administration Executive to support daily office operations and ensure a smooth, efficient, and compliant working environment. The ideal candidate is detail‑oriented, presentable, and able to multitask effectively in a fast‑paced environment.

Coordinate administration activities throughout the company to ensure efficiency and maintain compliance with company policy.

Track and replace office supplies as necessary to avoid interruptions in accordance with the standard front office procedures.

Manage and maintain office car park and any other electrical work.

Maintain office cleanliness and hygiene at all times.

Set up and manage company’s fix line and employees’ business line.

Replenish office’s pantry refreshment, supply or any other provisions.

Record monthly company expenses (utilities, internet and water) for the corporate office.

Organise any company festive or other event(s).

Manage company courier services.

Prepare and manage new and resigned employees on‑boarding/off‑boarding documents.

Assist in annual company asset inventory.

Input information through Auto Count for monthly report for PF Group Admin expenses.

Liaise with business card vendor and distribution of business cards.

Managing Office Hostel – Replenishment of items, cleaning service, request for repair etc.

Job Requirements:

Candidate must possess at least a Diploma in business administration, human resources or equivalent.

Preferably with min 2-3 year(s) of similar working experience.

Presentable and assertive.

Proficient in Microsoft Office.

Strong organisational skills and high attention to details.

Strong interpersonal and communication skills.

Ability to converse in Mandarin will be an added advantage, as the role requires liaising with Mandarin‑speaking clients.