Sales Admin Executive

Vizione Development Sdn Bhd; Petaling Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A prominent property development company located in Malaysia is seeking an experienced individual to manage sales documentation and support marketing activities. The ideal candidate will have a minimum of 5 years of experience in property sales and marketing administration, along with strong analytical and organizational skills. Responsibilities include tracking sales transactions, coordinating marketing efforts, and ensuring compliance with regulatory requirements. Proficiency in Microsoft Excel and CRM systems is essential for success in this role.

Qualifications

• Minimum 5 years of experience in property sales and marketing administration.
• Strong analytical skills in sales conversion tracking and reporting.
• Knowledge of Housing Development Act (HDA) and property sales processes is an advantage.

Responsibilities

• Manage and process sales documentation and loan documents.
• Track and monitor sales transactions and payments.
• Coordinate marketing activities and prepare marketing materials.

Skills

Analytical skills

Organizational skills

Communication skills

Multitasking abilities

Education

Diploma/Degree in Business Administration, Marketing, Real Estate, Finance, or a related field

Tools

Microsoft Excel

PowerPoint

CRM systems

Job description

Responsibilities

• Manage and process sales documentation, including Sales & Purchase Agreements (SPA), loan documents, and credit administration.
• Track and monitor sales transactions, progress billings, payments, and loan drawdowns.
• Liaise with solicitors, bankers, and relevant authorities for financing and legal matters.
• Maintain and update customer records in the database, ensuring accuracy and compliance with regulatory requirements.
• Assist in handling customer inquiries, follow‑ups, and after‑sales services.
• Analyze sales performance, sales conversion rates, and customer purchasing trends.
• Monitor and generate sales reports, forecasts, and key performance metrics.
• Work closely with the sales team to identify areas for improvement based on data insights.
• Assist in tracking and evaluating the effectiveness of sales strategies.
• Coordinate marketing activities and campaigns with advertising agencies, media partners, and vendors.
• Ensure the timely execution of promotional events, property launches, and advertising activities.
• Assist in the preparation of marketing materials, brochures, social media content, and website updates.
• Track and analyze the performance of marketing campaigns and provide insights for improvement.
• Maintain proper documentation and filing of marketing materials, agreements, and reports.
• Prepare and compile sales and marketing reports for management review.
• Organize and coordinate meetings, site visits, and project presentations.
• Ensure compliance with company policies, procedures, and regulatory requirements.

Qualifications

• Diploma/Degree in Business Administration, Marketing, Real Estate, Finance, or a related field.
• Minimum 5 years of experience in property sales and marketing administration.
• Strong analytical skills in sales conversion tracking, sales data analysis, and reporting.
• Detail‑oriented with excellent organizational and multitasking abilities.
• Proficient in Microsoft Excel, PowerPoint, and CRM systems for data analysis and reporting.
• Knowledge of Housing Development Act (HDA), property sales processes, and loan drawdowns is an advantage.
• Excellent communication and interpersonal skills to liaise with agencies, bankers, and internal teams.
• Ability to work independently and in a team‑oriented environment.