Sales Admin Executive

TERA VA; Subang Jaya; On-site; MYR 150,000 - 200,000; Full time

Job summary

A company in renewable energy is seeking a Sales Admin Executive in Subang Jaya to coordinate and manage business proposals. The ideal candidate should have at least 2 years of experience in sales administration, be passionate about sustainability, and possess strong communication and analytical skills. Responsibilities include working with teams to meet proposal deadlines, managing budgets, and compiling reports. Strong organizational skills are essential for success in this role.

Qualifications

• Preferably with 2 years’ experience in sales/sales admin management.
• Passionate about environmental sustainability and renewable energy.
• Independent, self-initiative, responsible, committed.

Responsibilities

• Coordinate with teams to develop accurate proposals.
• Manage proposal timelines and budgets.
• Compile sales reports and manage proposal documents.

Skills

Microsoft Office

Communication skills

Organizational skills

Negotiation skills

Analytical skills

Education

Diploma or Degree in engineering/science

Tools

ZOHO

Job description

The Sales Admin Executive will be responsible for coordinating, managing, and developing high-quality business proposals or tenders to help the company win new business. This role requires a strong understanding of engineering principles, attention to detail, organizational skills, and the ability to work collaboratively and communicate effectively with internal teams.

Key Responsibilities

• Coordinate with cross-functional teams, including engineering and design, to develop accurate detailed proposals for potential projects and clients, ensuring proposal deadlines are met.
• Work closely with Business Development Team to understand clients’ needs and develop solutions that meet their requirements.
• Manage proposal and tender timelines and budgets to ensure timely and cost-effective completion.
• Compile sales reports, prepare sales meeting minutes, and follow up on action plans.
• Prepare weekly sales progress reports for the Management.
• Manage and organize proposal documents, templates, and resources.
• Manage and update CRM software (ZOHO) for proposal generation and monitor Business Team follow-up and sales activities.
• Control proposal key parameters such as Forex, PV panel price, and profit margin.
• Conduct technical analysis, research, gather data, and feasibility studies to support proposal development.
• Ensure proposals and tenders are accurate, complete, and comply with client requirements and company standards.
• Review and edit proposal content for clarity, consistency, grammar, punctuation, and formatting.
• Complete other tasks and assignments per instructions from the reporting superior.

Job Qualifications

• Preferably with 2 years’ experience in sales/sales admin management.
• Preferably with a Diploma or Degree in engineering/science or its equivalent.
• Passionate about environmental sustainability and renewable energy.
• Independent, self‑initiative, responsible, committed, with strong communication, negotiation, presentation skills and strong analytical mind, exemplary leadership, and passion for success.
• Conduct market survey and update latest information to the company.
• Required skills: Microsoft Office.
• Possess pleasant personality, good interpersonal, communications, and self‑starter qualities.
• Possess own transport and willing to travel if needed.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to review and edit technical content.
• Work in a fast‑paced environment with strong management, organizational skills, and ability to manage multiple projects simultaneously and prioritize.
• Collaborate effectively with cross‑functional teams.

Only shortlisted candidates will be notified.