Recruiting Coordinator

Bjak; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading insurance and financial services platform in Malaysia seeks a detail-oriented Recruiting Coordinator. This role focuses on operational excellence in a high-volume global recruitment pipeline. Responsibilities include scheduling interviews, managing the Applicant Tracking System, and providing exceptional service to candidates and stakeholders. The ideal candidate has strong organizational skills and ideally has experience in coordination or HR. This position offers growth potential and an inclusive team culture.

Benefits

Above-market remuneration

Fast-track career growth

Collaborative team culture

Qualifications

• 1+ years of experience in a coordination, scheduling, or administrative role.
• Exceptional organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills suitable for senior stakeholders.

Responsibilities

• Manage and coordinate complex interview schedules across multiple time zones.
• Conduct daily audits of the Applicant Tracking System.
• Draft and finalize offer letters and coordinate pre-hire documentation.

Skills

Organizational skills

Attention to detail

Communication skills

Time zone management

Education

1+ years in coordination or HR

Fresh graduates welcome

Tools

Applicant Tracking System (ATS)

Ashby familiarity

Job description

Build the Team That Builds the Future

At BJAK, we believe every great product starts with the right people.

We're looking for an exceptionally organized and detail-oriented Recruiting Coordinator to join our Global Talent Acquisition team.

In this pivotal role, you will be the backbone of our hiring process, ensuring a seamless, efficient, and positive experience for both candidates and hiring teams globally. Your precision in scheduling and process management will directly impact our speed and quality of hire.

What You'll Do:

As a Recruiting Coordinator, your focus will be on operational excellence and supporting a high-volume, global recruitment pipeline:

• Expertly manage and coordinate complex interview schedules across multiple global time zones, ensuring efficient use of candidate and interviewer time.

• Conduct daily audits of our Applicant Tracking System to ensure every candidate is in the correct stage, data is accurate, and interview feedback is properly logged, driving system hygiene.

• Proactively collect and follow up with interviewers to ensure critical interview feedback is submitted within the same day, keeping the hiring process moving quickly.

• Draft and finalize offer letters and coordinate the collection of required offer and pre-hire documentation from successful candidates.

• Manage and maintain our digital recruiting presence by executing weekly posting and reposting strategies across various job boards and career channels.

• Serve as the primary point of contact for candidates and internal stakeholders, providing exceptional service and timely communication throughout the interview lifecycle.

Required Qualifications

We're looking for someone who can hit the ground running and manage complexity with a calm, organized approach.

• 1+ years of experience in a coordination, scheduling, or administrative role, preferably within a fast-paced Talent Acquisition or HR department.

• Exceptional organizational skills and meticulous attention to detail, capable of managing multiple complex calendars simultaneously.

• Proven experience working with an Applicant Tracking System (ATS); familiarity with Ashby is a significant plus.

• Strong verbal and written communication skills with a professional demeanor suitable for communicating with senior stakeholders and candidates globally.

• Demonstrated ability to work effectively across different time zones and juggle competing priorities in a dynamic environment.

• Fresh graduates are welcome

Why Join BJAK

• Above-market remuneration

• Fast-track career growth & exposure

• Meaningful, mission-driven work

• Collaborative and inclusive team culture

• Flat structure ideas and initiative matter more than titles

• High autonomy, real responsibility, and unlimited growth potential

About BJAK

BJAK is Southeast Asia’s largest insurance and financial services platform. Headquartered in Malaysia, we help millions of users access affordable, transparent, and simplified financial products through Bjak.com. Our proprietary technologies - from custom APIs to AI-driven engines - are designed to simplify previously complex or inaccessible services, from insurance to investments.

We operate across Malaysia, China, Thailand, Indonesia, Taiwan, Japan, and Singapore, and are building next-generation AI systems to transform how people experience financial services in ASEAN.

If you're looking for a company where you can grow fast, think big, and make meaningful impact - join us.

💬 Let’s build the team that builds the future. Apply now!