Receptionist cum Admin Assistant

Finbond Heavy Machinery Sdn Bhd; Puchong; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading heavy machinery company in Puchong is seeking a receptionist to provide professional support at the front desk. Responsibilities include greeting visitors, answering phone calls, managing the reception area, and assisting with administrative tasks. Candidates should have at least an SPM or a diploma, with effective interpersonal skills and multilingual abilities in English and Bahasa Malaysia. This role offers opportunities for growth within an expanding organization.

Benefits

Competitive remuneration

Growth opportunities

Qualifications

• Candidates must possess at least SPM or a certificate/diploma in any field.
• Proven work experience as a receptionist or front desk representative is preferred.
• Required languages are English and Bahasa Malaysia.

Responsibilities

• Greet and welcome visitors in a professional manner.
• Answer and screen phone calls and forward messages.
• Manage the reception area and office supplies.
• Schedule meetings and manage calendars.
• Assist with various administrative tasks.

Skills

Interpersonal skills

Strong organizational abilities

Multitasking

Good working attitude

Confidentiality management

Education

SPM, Certificate/Diploma in any field

Job description

COMPANY OVERVIEW

Finbond Group specializes in heavy machinery in Malaysia, serving industries such as construction, mining, agriculture, logging, and oil and gas. We stock, sell, rent, and provide repair and service for heavy machinery to meet these industries' needs. We are the authorized distributor for leading brands like XCMG, Hyundai, Weichai Power, and Shantui. With over 40 years of experience, we offer an 18,000 sqm stockyard, skilled technicians, and top-notch service facilities. Headquartered in Puchong (HQ) with an HED in USJ and 5 branches nationwide, we are expanding and seeking talented individuals to join our team, offering competitive remuneration and growth opportunities.

JOB RESPONSIBILTIES

• Greet and welcome visitors or guests in a professional and courteous manner.
• Answering, screening, forwarding phone calls and ensuring messages are passed to the appropriate staff members on timely basis.
• Provide basic and accurate information in-person and via phone/email, as well as walk in visitors or guests.
• Managing and upkeep of reception area.
• Diary management and management of meeting rooms. Schedule meetings, appointments, and manage calendars.
• Receive and distribute mail, deliveries, and courier packages.
• Monitor visitor logs and visitor badges as needed.
• Assist with day-to-day administrative tasks and support various departments.
• Prepare, edit, and format documents, reports, and presentations.
• Maintain and update office records, filing systems, and contact lists.
• Manage office supplies and inventory; place orders when necessary.
• Coordinate office maintenance and liaise with vendors/service providers.
• Assist in organizing company events, meetings, and travel arrangements.
• Carry out other related tasks as assigned by supervisors or managers.
• Perform any additional duties as and when requested by the management.

JOB REQUIREMENTS

• Candidate must possess at least a SPM, Certificate/Diploma in any field.
• Preferably with proven work experience as a receptionist, front desk representative, or in a similar role.
• Required languages- English and Bahasa Malaysia.
• Responsible, meticulous, good working attitude, and interpersonal skills.
• Strong organizational and multitasking abilities.
• Ability to manage sensitive and confidential information with professionalism.
• A team player with a pleasant personality.
• Willing to work inPuchong.